Board Meeting

NMMBA Board of Directors Meeting - May

NMMBA Board of Directors Meeting

Date and location: Wednesday, May 8th, 2019. Keen loft

Board present: Chad Jordan, Tom White, Kim White, Tim Reicha III, Mike Walters, Cotipaxi Sprattmoran and Steve Mentzer

Board absent: Michele Andrews, John Roe, Dustin Webb, Tim Jenema and Don Clewley

Guests: Cody Sovis, Steve Petoskey and Doris Petoskey

Chad opened the meeting at 6:34 p.m.

Quorum present.

Agenda item Evart Trail moved to first item.

Evart Trail:

Steve and Doris Petoskey were introduced as guests. Citizens of Evart and owners of a bicycle repair shop, Steve and Doris are interested in developing a portion of the Pere Marquette forest west of Evart for mountain biking. They have approached NMMBA as to the best process to realize their dream.

Steve had initiated talks with Scott Slavin of the DNR and he recommended they contact NMMBA.

The proposed trails are located north of the US 10/M-140 intersection. The number of acres has not been determined but all fall within state lands.

A local company Evart Ventra, LLC has committed to provide funding for the project.

Questions arose as to what other user groups were present and what bodies of water were in the vicinity.

As far as Steve knew there were no dedicated ORV groups that used the lands/trails regularly and other than a few streams, no large bodies of water existed.

There was additional discussion as to soil types, trail miles, etc.

Tom then guided Steve on the best way to proceed.

Contact other user groups and see what plans they may have for that area, talk to the DNR and ask what their plans are: logging, etc.

Get the okay from other groups and the DNR’s Forestry division.

Steve and Doris will gather information and report back at a future meeting.

MMBA Update:

Kim had a short update to present. With the departure of Melissa Werkman the MMBA lacks an Executive Director(ED). This has caused the organization’s strategic plan to be unobtainable.

There is a need to work with committees in Lansing to advance our cause.

One person on the forefront is Jason Aric Jones of the PotoMBA.

There has been some new Director’s orders about to come down that will give conservation officers a clearer enforcement of certain rules.

Those particular rules were not available as of this meeting.

Certainly more to follow.

Financials:

As always Kim presented the complete financial picture for NMMBA.

Not much discussion came about but some of the figures presented include:

NMMBA Checking acct. Balance which stood at $49,290.84. In addition, Bear Claw Epic(BCE) account balance is $32,541.71

Membership:

Just a reminder that to serve on the board one must maintain their NMMBA membership.

By the end of 2019 members will have the option to renew automatically.

VST Pavilion:

John and Chad had met with a potential donor for the pavilion. A donation figure will be agreed upon.

Cherry Capital Cycling Club has also expressed interest in helping to defray the costs.

Costs associated with the project were discussed.

An engineered site plan should run about $2000. Tim J. will have connections in regards to this.

Dave Heim, a local architect had offered to help as well.

It was decided to get Tim J. to solicit engineers and report back to the board.

A site for the pavilion has always been assumed. DNR (within the DNR there have been two suggested locations)  Based on trails merging, etc they have advocated it being located off the parking lot in the woods.

Pavilion committee which consists of Chad, Mike, Tom and Tim J. will determine location among other aspects.

More to follow.

Hayo-Went-Ha Camp:

Hayo-went-ha Camp is located in Antrim county. They have exchanged emails with NMMBA with tentative plans to meet in person. They are looking for advice/direction on building trails within the camp’s property. With the possibility of a connector to Glacial Hills.

More to follow when/if that meeting takes place.

But talked turned to our role and expenses put out for these requests to design and build trail. And more importantly how much will be asked of the organization(s) soliciting our services.

Will it be pay to play?

The Singletrack Love Machine(SLM) will play a pivotal role.

All monies generated by the SLM will go to pay our expenses.

Our own trails will pay a maintenance fee.

Trail building outside our organization will pay additional expenses.

In addition to providing their own ditch witch.

Design fees was also brought up.

What exactly do we charge and how is that money treated?

Donations or revenue?

Does Tom’s role as a  trail designer be looked at separately?

Does he get paid but donate back dollars to NMMBA?

Bit cloudy at this point. More to follow.

Branding:

Chad led the discussion on this.

He states that Nate wants to get moving on this new branding and partner outreach enterprise.

Board reviewed a rough draft of a compensation agreement drawn up by Mark Mueller. This agreement would be between Nate Farran and NMMBA.

Question as to how Nate is compensated and how is NMMBA get their portion of the dollars. Retail or wholesale?

Talk of new memberships with each bike sale through the local bike shops(LBS). Guided tours to new riders.

With the potential of hundreds of new members how do we keep them in front of us? Emails? Lots to work out.

Tim R. to get with Mark Mueller to iron out a few sections of the document.

TART/Acme bike park:

With the absence of Tim J. at tonight’s meeting, there was no formal update given.

It was decided that the committee consisting of Tim J., Tom and Kim would meet with TART.

Roundtable:

Cody Sprattmoran talked of the June bike skills clinic to be held at Palmer Woods. $75 for entry either of the two days designated. Saturday will be for those who identify as women and Sunday will be open to all. Clinic goes from 9am to 5pm daily. Lunch will be provided. Two renowned instructors, Lori Hauswirth and Lianna Miller will provide instruction.

Cody Sovis let the board know that some registrations are coming in for TCTF.

Talk of the tent being present for Mud Sweat and Beers. Merch sales, flyers for TCTF and handouts also will be on hand.

Meeting adjourned at 8:40pm.

Submitted by

Steve Mentzer, secretar

Committee updates:

Fatbike Grooming:

We are at the time of year that we forget about winter grooming. Happy Spring.

However, the planning for next winter is already started. Here is what I have going.

1) Groomer gifts are ordered. Waiting on Nate, TC will pay for all trails

2) Grooming survey in review

3) Snowmobile and equipment maintenance in process - all equipment should be prepared for next season by the end of June. Oil change, minor repairs, inspection and modifications.

4) I am ordering a new drag for TC Tidd Tech Narrow Gauge groomer with flaps and having flaps put on our V-Plow.

4) I am meeting with the DNR on Tuesday May 21. I need to have the Cadillac's expenditures and Northport's expenditures and log (should include total mileage and volunteer hours).

5) After TCTF we need to plan a Fatbike Committee meeting. I can collect unsold badge then. We will discuss plans for next season and badge sales structure.

6) Norte is starting a Fatbike program. (They will have a fleet of FB for kids to use)

Thanks,

John Roe

TCTN Updates......

- MSB course received rave reviews.  The marking had issues, but upon

deeper analysis it was only a few people leading large groups off course.

Some great corrective actions are already in place and I think 2020 will be

even better.

- We just got DNR approval today for the final extensions on the VST and

the complete build out of the Strombolis area.  By TCTF we will have 80% of

it done and in the event.  The approvals today will bring the VST total

distance to 21 miles.....up from the lowly 15.5 it is today.  This is a

huge day.

- TCTF sign up is going.  The event application turned in.  Lots of work

happening daily.  One last attempt to get Norte on board for this year.

Two solid starts have failed.  Have one more possible option cooking.

- A motorized wheelbarrow and equipment hauler has been ordered using

private funds.  This will allow us to carry all our equipment (including

the stump grinder) deep into the forest to fix problem areas.  This will be

a huge help.

- The Love Machine is still on track for mid July delivery.  Once the machine is tested and proven, it will be put to use reconditioning old trail, building the extension on the VST, improving the Iceman course and hopefully other user groups can use it to recondition their trails too….such as the ORV (mainly dirt bike) trails.  

Glacial Hills

  • We had 25 volunteers attend the April 20 work day and work the entire 31 miles of trail

  • Our shared employee with Antrim Conservation District began working at Glacial Hills last week, April 30. Zach will be working Monday and Thursday each week, coordinating efforts with our volunteer maintenance crew plus maintaining the buildings and infrastructure.

  • The trails are in great shape and there are wildflowers everywhere, get out there!

Board Meeting Minutes: March 2019

NMMBA Board of Director’s Meeting

Date & location: Wednesday, March 13th, 2019 Keen Loft

Board present: Chad Jordan, Tom White, Kim White, John Roe, Tim Jenema, Tim Reicha III, Mike Walters & Steve Mentzer.

Board absent: Cotipaxi Sprattmoran, Dustin Webb, Michele Andrews and Don Clewley

Guests:Mark Mueller

Chad called the meeting to order at 6:40 p.m.

Introduction of Mark Mueller

Tom introduced Mark Mueller to the board. Mark is a local attorney who was asked to help formulate an agreement in regards to our merchandise sales.

As stated in the February minutes Nate Farran had come up with some new designs that would be marketed through the local bike shops(LBS).

is agreement would ensure that all involved would be accountable in regards to inventory levels and compensation. And also if agreement is ever ended by any of the parties it would be an amicable agreement.

Mark to prepare a rough draft to present to the board.

Acme Bike Park:

Tim J. had submitted a written update on this project which will be attached to the final minutes. He spoke of some specifics to fill in the blanks.

Tim had assembled some people with ties to the local community to provide input on this project.

They include Nate Farran who has connections with Norte’, Steve Lagerquist who is with the Grand Traverse Regional Land Conservancy(GTRLC), and John Kerkov.

This project all falls within county property.

Tim also spoke of the need for financing. TART has committed $10,000 towards the park and he was seeking a $5000 commitment from NMMBA. Overall their goal is to secure $30,000 and look for matching grants.

There was discussion of possible fundraising methods they could employ. Among those was an adopt-a-berm. Similar to stretches of roads and trails financially backed by different groups. Groups could financially back sections of the trail. Some felt that not all would be on board with this.

Tim outlined that the project would be constructed in phases. Initially it will be hand built and will contain a skills section.

A motion was made by Kim with a 2nd by John to earmark $5000 towards the Acme Bike Park pending approval of the project.

Unanimous vote.

Single Track Love Machine:

Tom filled in the board as to the status of the Single Track Love Machine(STLM).

Rough design has been completed. If given the okay it will be finished by July. As presented the cost of the STLM is $12,087. Quote is not perfect as in if the STLM does not do what we want it to, we are out the money.

It attaches to a ditch witch and because of its movement, that of a roto-tiller, DNR has okay’d its use on the trails.

It measures approx. 19” x 27”.

There was general discussion as to its uses, reconditioning old trails and how it will cut time in making trail.

Mike made a motion to allocate $12,087 for the STLM. Tim R. 2nd the motion. More discussion and then put to a vote. Unanimous.

Strategic Planning:

Tom handed around a strategic planning report he had put together.

This plan is extremely important for our organization moving forward.

It will be ever evolving so that it keeps its relevance for current and future members.

He touched on some of the aspects:

There are 4 strategies. Okay, maybe 5.

-Economic

-Product/Name brand

-Relationship

-Distribution

-Organizational

Each titled strategy was then broken down even further to reflect our mission.

Tom asked for comments on this plan; additions, subtractions, etc. by April 1st. At our next meeting in April these suggestions will be discussed and maybe implemented.

Trail series:

Aspects of the trail series were discussed. Still under consideration was making it a point series.

Pros and cons were brought up in regards to this point.

Age classifications can be its downfall. They would have to be uniform.

Fat bike series was discussed as well. Saw increases in each race. Age classifications were varied per each race. Some had 45+ Masters categories and some races featured more defined age groups.

So, then does it become a participation series? With swag going to all who race the whole series?

Old business:

John Roe reminded all about the Groomer appreciation party to be held at Timber Ridge on Thursday the following evening.

Steve mentioned he had emailed Mark Irwin at the Fischer agency in Bellaire with a request on quotes for equipment and general liability insurance. Still awaiting a response.

Meeting adjourned at 9:08 p.m.

Submitted by

Steve Mentzer, secretary

Attachments:

Committee reports.

Glacial Hills

  • anecdotally, by parking lot observation and social media engagement, this was the best year for groomed trail use in our four years of grooming

    • biking, xc skiing, and snowshoeing

    • GH had very little foot traffic on the groomed trail this year

  • spring trail clean up tentatively scheduled for Sat., April 20 from Vandermark parking lot

  • 2019 will include data collection and communication for 2020 MNRTF grant application to move forward with connecting trail to village of Bellaire

  • need to review draft agreement with Antrim Conservation District re shared employee

    • any potential for NMMBA to hire shared trail maintenance staff in the future?

  • GH board and volunteers plan to have new permanent wayfinding signs with 11 suggested/marked loops (3-4 from each trail head) printed and installed by Memorial Day weekend

    • 1/2 mile connector (shortcut) trail to be built before maps are printed

    • likely mid to end of April, if anyone is willing to help remove some downed trees on the new route with a group, let me know

Bike Leelanau

Updates:

1) Grooming was highly successful this year, most importantly the Winter Sports Trail has facilitated positive relationships with Northport/Omena folks and businesses. Most of whom fully support the trail and the winter business it brings in.

2) When the snow melts, work will resume on the second loop of the Intermediate MTB Trail at Palmer Woods. A 1 mile multi-use trail will be built by Bike Leelanau at the Leland Township property Provemont Pond - this will be an initial multi-use loop to test mountain biking on the property, with potential to up to 7 miles of mtb trails on the property.

3) We are in discussion with Up North Pride and the Bay Theater to co-host a Pride Ride and Movie in Suttons Bay for Pride month.

4) There is a potential for single track to be built adjacent to the TART Leelanau Trail on the northern part of the trail.

Cody

Acme Bike Park-

Attached is site plan concept.

Still working through planning stages to start early this summer building the Blue and Red loops on the site plan. We have a potential of $15k in funding and 2 grants being applied for through Tart and NMMBA. Brick Wheels is helping with a grant applications through Quality Bike Parts Community Grant. We are actively sourcing materials for the skill development area, if anyone knows good sources for flat rocks for rock garden, drops and other features let me know.

Chris Kushman from Tart and I have put together a small committee to help steer this project in the right direction with members from a few cycling groups and the land conservancy, we plan to meet right after spring break.

We plan to work on plans for the re working BMX track area, add skill development area and future pump track.

Tim Jenema

TCTN

1)  The entire network is 3 feet under.  The forecast looks tough for

MSB....as always.  Final race map for MSB is finished and submitted to the

DNR.  Not yet approved.  There will be 1.0 mile of new trail this year and

massive clean up and prep efforts will begin as soon as the snow breaks.

It is gonna be tight timing.....again.

2)  The Single Track Love Machine design and final drawing is done.  Ready

for board review and decision.

3)  VST - the 2019 reroutes are defined, mostly flagged out and the next

section of Strombolis Lake is APPROVED for build out!  The work season for

the VST can begin when the snow breaks.  The parts included in the MSB will

be addressed first.  The parts in TCTF addressed next.  The work in 2019

will make the VST a MUCH better finished product.  Everything tingles when

I think about it.

4)  TCTF - Sponsor package sent to Bob's Furnace for review.  This will

fill the M22 hole.  Meeting at the Ranch being set up to to review the new

beer sale plan and other event/site specifics.  Course route and final map

to be complete by mid April.  Tick tock!!! Flyer to be out April 1.  Sign

up to go live April 15ish.  Social media/website update to happen when the

map comes out (April 15th ish).


September Board Meeting Minutes

NMMBA  Board of Directors Meeting 

Date and Location: Wednesday September 12th, 2018 Keen Loft

Board Present: Chad Jordan, Tim Reicha III, Tom White, John Roe, Michele Andrews, Cotopaxi Sprattmoran, Steve Mentzer, Mike Walters, Kim White and Tim Jenema.

Board Absent: Dustin Webb and Don Clewley

Chad called the meeting to order at 6:35 p.m.

Before heading into the agenda Chad recognized newest board member Tim Jenema and also Tim Reicha as NMMBA V.P.

With a motion from Tim R. and a 2nd from Tom the minutes from August were approved. Unanimous vote.

 

Our mission statement was a part of our agenda. And will appear on all future agendas. A slight revision bringing attention to our trail building will be inserted.

 

Michele started out with great news. Her trail proposal which had been awaiting approval from the DNR was approved after 2 years!!

 

Online Voting:

Some topics that need approval that fall in between scheduled meetings require a majority vote to proceed. This requires online discussion and voting.

Topics are outlined with brief discussion then a motion is made. Further discussion then occurs. A 2nd  to the motion is then made.

Chad then makes the call as to when a vote is made. These email threads should be confined to the topic and nothing else.

 

Bear Claw Epic:

Michele stated that all is set for the race. A 10 x 10 tent is needed. Also feather banners would look great as well.

Merchandise to be sold at event.

Michele expressed a need for an announcer. Some names were suggested. Among those were Tim Brick.

 

In other Pathway news the pavillion architectural drawings were still being reviewed.

 

 

 

Camp Greilick Update:

Tim and Chad met with Nick Killian. They currently have a 3 mile walking trail now. Lot's of potential to build additional trail and connect to VST via Muncie Lakes trail.

Many amenities for a variety of activities.

 

Some questions came up as to what is expected of NMMBA and what do we expect in return for our services.

 

Do we just build trail and walk away? Or do we dictate when we use the trail? When connected we could host many events from CG.

 

And would we serve on an advisory committee to decide future events?

 

And should we enter into further discussions with Nick to develop a trail network. Yes!

Committee formed. Cotopaxi S., Tom, John and Dan Novak.

 

Pure Michigan Trail Designation:

There were some discussions with Melissa Werkman and because of concerns this topic was tabled.

 

Emergency Response Plan for VST:

All felt this was critical to have a plan in place.

Anything from downed trees to someone needing attention requires a precise mapping system.

Iceman and Vasa Ski club have similar plans in place.

 

Pat Parker from G.T. Fire Dept. has a GPS device to help with mapping. Downside is for it to be effective one can go no faster than 6 mph.

 

More to follow.

 

Naming the Unmarked trails:

What do we call this trail system?

Traverse City Trail System

Traverse City Trail Network

Pere Marquette Forest Trails.

 

Decision can be made over the winter.

Excel spreadsheet to be accessible by all.

 

 

 

Tom:

Tom had a handout (attached) of various projects and task trackers.

 

Discussion centered around TCTF and possible venue change and sponsor dollars.

 

It was agreed that NMMBA was committed to the Ranch for 2019. If any venue change would be made it would not come until 2020. But we would need a new model if venue changed.

Also brought up was that if race/tour switched to Sunday, Ranch waives fees. So in an effort to cut costs we could switch to Sunday.

 

Sponsor fees and how that money is spent was also discussed. Tom's model was that fees would decline thereby making cost cutting efforts paramount.

 

Also talked about was beer/food sales.

 

Discussion centered around a Winter Fat bike event at the Ranch. Some discussion.

Tim R. made a motion to hold a Fat Bike event this winter, Cotopaxi 2nd the motion. Unanimous vote. Details to be worked out by November meeting.

 

The Summer Fiesta was a huge success and will be an annual event. Time Trial format to remain.

 

Membership committee to hear study results. Kim spearheading this.

 

VST MOU. Kasey along with Scott Slavin from the DNR have prioritized this and Chad will follow up with any new info.

 

Website update: Questions board members are getting are “why are the trails not listed on our website?”

 

We can start with core trails then add Vasa(TART). Drop down links would identify BCE, Glacial Hills, Bike Leelanau and VST.

 

Was decided to continue this discussion online.

 

Another marketing tool was brochures. Seasonal brochures promoting summer and winter biking options.

 

 

 

 

Winter Badge Program:

Badge program specifics to be hashed out by committee.

 

Costs of badges to the public were discussed.

Currently Glacial Hills charges $39.00. Cadillac Pathway charges $25.00 and TC charges $60.00

 

It was decided that badge sales for Bike Leelanau would not go far in sustaining their expenses so they can be lumped into TC in that regard. Still to be sold for $39.00

 

Any combo sales would result in $10.00 off total. CP to mull over raising their price to match GH at $39.00

 

John to order 500 badges.

 

Some brought up a possible design change to the grooming badges. One idea was a “mother” badge with room for 4 stickers depicting the four different trail systems.

 

Questions arose as to how these would be distributed to the trails and who would absorb discounts on multiple badge sales. Each trail would absorb the discount?

 

More discussion needed.

 

Bike Leelanau:

Talk of hiring an Executive Director. Would be a paid position. This person would be responsible for grant writing among other duties.

 

Decisions needed on payroll, benefits, multi-year commitment. What expenses are reimbursed: cell phone, travel, etc.

 

Bentonville MTB Summit:

Cotopaxi S. and Chad are willing to attend on behalf of NMMBA. Then present upon their return. Summit is In October. Also going is Brian Beauchamp of TART.

Cotopaxi and Chad are looking to have some of their expenses reimbursed.

 Discussion as to mode of travel, entry fee, housing, etc.

 

Kim made a motion to budget $700.00 for each. Tim R. with the 2nd.

Unanimous vote.

 

 

 

 

 

MTB Summit in Grand Rapids:

Event will be the week after Iceman. Tuesday through Thursday November 6th – 8th.

 

Cost is $175.00 each. Rooms are $142.00 apiece but better deals can be had.

6-7 board members may attend. More to follow on this.

 

Attachments:

GH Update:

Glacial Hills update:

·     e-bike sign installation happening (see attachment)

·     building moving paid for and waiting to be scheduled for vault toilets/changing rooms and new ATV shed

·     Glacial Hills Challenge, 303 racers, up from 235, $2015 check received

·     also received several donations from racers to the ATV challenge

·     consider course change/ alternate direction for 2019

·     grant writing: any small grants on anyone's radar? Skills clinic, bike fix stations (4)

·     ATV challenge update $11,501 received, ATV and shed purchased

·     ten new marked loops being mapped and installed this fall

 

Bike Leelanau Update:

Now on to the Bike Leelanau notes:

Flow Track has made huge headway at Palmer Woods and the trails are beyond beautiful. A volunteer orientation is scheduled for this Thursday from 6-8 to get volunteers on-boarded and ready to go. There will be a trail opening party at some point in October, keep an ear out for dates and more info.

 

We have been given approval to build an initial 1 mile of multi-use trail at Provemont Pond just outside of Lake Leelanau.

Thanks to Chad, the application for a permit for the 2018/2019 winter sports trail has been sent in. We are waiting to hear back from the DNR regarding the position.

As officially written in the Leelanau Enterprise, the National Park Service has the environmental assessment for the Echo Valley Trails on the books for the 2019 fiscal year.

The Leelanau Bike Library is almost out of bikes. We are currently accepting donations for more balance bikes. Huge thanks to Suttons Bay Bikes for matching donations up to 10 balance bikes. Anyone you know want to donate a kids bike in good condition?

 

Pending approval from Suttons Bay Township, the Leelanau Bike Library will move from Chad's barn to a Suttons Bay Township Park. Thanks to Bahle's Storage of Suttons Bay for donating the mobile storage units.

 

We are looking at a match grant from the Michigan Economic Development Corporation to build a pump track at Herman Park in Lake Leelanau.

Submitted by

Steve Mentzer, secretary

 

 

 

 

 

 

 NMMBA  Board of Directors Meeting

 

Date and Location: Wednesday September 12th, 2018 Keen Loft

Board Present: Chad Jordan, Tim Reicha III, Tom White, John Roe, Michele Andrews, Cotopaxi Sprattmoran, Steve Mentzer, Mike Walters, Kim White and Tim Jenema.

Board Absent: Dustin Webb and Don Clewley

Chad called the meeting to order at 6:35 p.m.

Before heading into the agenda Chad recognized newest board member Tim Jenema and also Tim Reicha as NMMBA V.P.

With a motion from Tim R. and a 2nd from Tom the minutes from August were approved. Unanimous vote.

Our mission statement was a part of our agenda. And will appear on all future agendas. A slight revision bringing attention to our trail building will be inserted.

Michele started out with great news. Her trail proposal which had been awaiting approval from the DNR was approved after 2 years!!

Online Voting:

Some topics that need approval that fall in between scheduled meetings require a majority vote to proceed. This requires online discussion and voting.

Topics are outlined with brief discussion then a motion is made. Further discussion then occurs. A 2nd  to the motion is then made.

Chad then makes the call as to when a vote is made. These email threads should be confined to the topic and nothing else

Bear Claw Epic:

Michele stated that all is set for the race. A 10 x 10 tent is needed. Also feather banners would look great as well.

Merchandise to be sold at event.

Michele expressed a need for an announcer. Some names were suggested. Among those were Tim Brick.

In other Pathway news the pavillion architectural drawings were still being reviewed.

Camp Greilick Update:

Tim and Chad met with Nick Killian. They currently have a 3 mile walking trail now. Lot's of potential to build additional trail and connect to VST via Muncie Lakes trail.

Many amenities for a variety of activities.

Some questions came up as to what is expected of NMMBA and what do we expect in return for our services.

Do we just build trail and walk away? Or do we dictate when we use the trail? When connected we could host many events from CG.

And would we serve on an advisory committee to decide future events?

And should we enter into further discussions with Nick to develop a trail network. Yes!

Committee formed. Cotopaxi S., Tom, John and Dan Novak.

 

Pure Michigan Trail Designation:

There were some discussions with Melissa Werkman and because of concerns this topic was tabled.

Emergency Response Plan for VST:

All felt this was critical to have a plan in place.

Anything from downed trees to someone needing attention requires a precise mapping system.

Iceman and Vasa Ski club have similar plans in place.

Pat Parker from G.T. Fire Dept. has a GPS device to help with mapping. Downside is for it to be effective one can go no faster than 6 mph.

More to follow

Naming the Unmarked trails:

What do we call this trail system?

Traverse City Trail System

Traverse City Trail Network

Pere Marquette Forest Trails.

 

Decision can be made over the winter.

Excel spreadsheet to be accessible by all.

Tom:

Tom had a handout (attached) of various projects and task trackers.

Discussion centered around TCTF and possible venue change and sponsor dollars.

It was agreed that NMMBA was committed to the Ranch for 2019. If any venue change would be made it would not come until 2020. But we would need a new model if venue changed.

Also brought up was that if race/tour switched to Sunday, Ranch waives fees. So in an effort to cut costs we could switch to Sunday.

Sponsor fees and how that money is spent was also discussed. Tom's model was that fees would decline thereby making cost cutting efforts paramount.

Also talked about was beer/food sales.

Discussion centered around a Winter Fat bike event at the Ranch. Some discussion.

Tim R. made a motion to hold a Fat Bike event this winter, Cotopaxi 2nd the motion. Unanimous vote. Details to be worked out by November meeting.

The Summer Fiesta was a huge success and will be an annual event. Time Trial format to remain.

Membership committee to hear study results. Kim spearheading this.

VST MOU. Kasey along with Scott Slavin from the DNR have prioritized this and Chad will follow up with any new info.

Website update: Questions board members are getting are “why are the trails not listed on our website?”

We can start with core trails then add Vasa(TART). Drop down links would identify BCE, Glacial Hills, Bike Leelanau and VST.

Was decided to continue this discussion online

Another marketing tool was brochures. Seasonal brochures promoting summer and winter biking options.

Winter Badge Program:

Badge program specifics to be hashed out by committee.

Costs of badges to the public were discussed.

Currently Glacial Hills charges $39.00. Cadillac Pathway charges $25.00 and TC charges $60.00

It was decided that badge sales for Bike Leelanau would not go far in sustaining their expenses so they can be lumped into TC in that regard. Still to be sold for $39.00

Any combo sales would result in $10.00 off total. CP to mull over raising their price to match GH at $39.00

John to order 500 badges.

Some brought up a possible design change to the grooming badges. One idea was a “mother” badge with room for 4 stickers depicting the four different trail systems.

Questions arose as to how these would be distributed to the trails and who would absorb discounts on multiple badge sales. Each trail would absorb the discount?

More discussion needed.

Bike Leelanau:

Talk of hiring an Executive Director. Would be a paid position. This person would be responsible for grant writing among other duties.

Decisions needed on payroll, benefits, multi-year commitment. What expenses are reimbursed: cell phone, travel, etc.

 

Bentonville MTB Summit:

Cotopaxi S. and Chad are willing to attend on behalf of NMMBA. Then present upon their return. Summit is In October. Also going is Brian Beauchamp of TART.

Cotopaxi and Chad are looking to have some of their expenses reimbursed.

 Discussion as to mode of travel, entry fee, housing, etc.

Kim made a motion to budget $700.00 for each. Tim R. with the 2nd.

Unanimous vote.

MTB Summit in Grand Rapids:

Event will be the week after Iceman. Tuesday through Thursday November 6th – 8th.

Cost is $175.00 each. Rooms are $142.00 apiece but better deals can be had.

6-7 board members may attend. More to follow on this.

GH Update:

Glacial Hills update:

·     e-bike sign installation happening (see attachment)

·     building moving paid for and waiting to be scheduled for vault toilets/changing rooms and new ATV shed

·     Glacial Hills Challenge, 303 racers, up from 235, $2015 check received

·     also received several donations from racers to the ATV challenge

·     consider course change/ alternate direction for 2019

·     grant writing: any small grants on anyone's radar? Skills clinic, bike fix stations (4)

·     ATV challenge update $11,501 received, ATV and shed purchased

·     ten new marked loops being mapped and installed this fall

 

Bike Leelanau Update:

Now on to the Bike Leelanau notes:

Flow Track has made huge headway at Palmer Woods and the trails are beyond beautiful. A volunteer orientation is scheduled for this Thursday from 6-8 to get volunteers on-boarded and ready to go. There will be a trail opening party at some point in October, keep an ear out for dates and more info.

We have been given approval to build an initial 1 mile of multi-use trail at Provemont Pond just outside of Lake Leelanau.

Thanks to Chad, the application for a permit for the 2018/2019 winter sports trail has been sent in. We are waiting to hear back from the DNR regarding the position.

As officially written in the Leelanau Enterprise, the National Park Service has the environmental assessment for the Echo Valley Trails on the books for the 2019 fiscal year.

The Leelanau Bike Library is almost out of bikes. We are currently accepting donations for more balance bikes. Huge thanks to Suttons Bay Bikes for matching donations up to 10 balance bikes. Anyone you know want to donate a kids bike in good condition?

Pending approval from Suttons Bay Township, the Leelanau Bike Library will move from Chad's barn to a Suttons Bay Township Park. Thanks to Bahle's Storage of Suttons Bay for donating the mobile storage units.

We are looking at a match grant from the Michigan Economic Development Corporation to build a pump track at Herman Park in Lake Leelanau.

 

 

 

 

Submitted by

Steve Mentzer, secretary

 

 

 

 

 

 

 

 

August Board Meeting Minutes

NMMBA Board of Directors Meeting

Date and Location: Wednesday August 8th, 2018 Keen loft

Board Present: Chad Jordan, Kim White, Tim Reicha, Mike Walters, Steve Mentzer & Don Clewley

Board Absent: Tom White, John Roe, Michele Andrews, Dustin Webb & Cotopaxi Sprattmoran.

Guests: Cody Sovis

Chad opened the meeting at 6:33 p.m.

July minutes were approved with a motion by Chad and 2nd by Mike. Unanimous vote.

Financials were presented to the board by Kim.

No formal report given and there were no questions.

Some highlights to point out include a net income through July standing at $14,000.00

NMMBA checking balance is $34,000, BCE balance is $16,800.00.

Kalkaska Update:

We have our route to Sands Lake flagged and 90 % maped, Jeff is working on the last few miles and then we (Jeff Snyder, Jon Throop, Myself) meet with the DNR, trying for the week of August 21st.

·     Jon Throop is just about done with the wayfinding design - waiting on the last gpx file from Jeff.

·     Going to Bid the Last week of August for signage.

·     Need to key the NMMBA board to the fact that our $28,500 signage grant is a reimbursement grant, meaning that we need to spend OUR money and the DNR reimburses that expense, the last date for reimbursement is Sept. 30st. So, we will likely need to tie up a $15-20k for up to 45-90days. 

·     I'll share Jon's design and bid documents once we meet with the DNR.

·     I'll need another person to help with the bid selection process...? 

·    Kim we will need to meet to go over the reimbursement documentation process.

Don submitted the above report but was present to add some other facts.

He recapped the routing updates and had a suggestion from Jeff Snyder to include routing for some alternative routes. Signage budget does not include kiosks. Village of Kalkaska has proposed a trailhead for which they funds earmarked.

 Payment options were discussed; ½ down? More to come from this.

Merchandise:

Sales have been brisk. Some sizes in shirts have been exhausted. Latest numbers show 78 shirts, 37 caps and 34 bottles have been sold.

Merchandise sales at TCTF stood at $3085.00!!

There was a call to re-stock merchandise.

Chad motioned with a 2nd by Kim to budget $1500.00 for merchandise.

Unanimous vote.

With several board members absent, committee/trail updates were emailed. They follow.

Cadillac Pathway: Submitted by Michele

BCE plugging along with sponsorships and ordering medals, bibs and all the fine details.  

1.  The architect drawings were submitted to LARA last Monday - FINALLY!

2.  Gift and Acceptance agreement has been signed and submitted to Slavin and he forwarded to Lansing today.  

3.  Since the scope of our project has changed dramatically since my presentation to Rotary back in December I had to make another presentation and update the club on the current status last Tuesday.  They awarded $30,000 last Jan and I just found out today that they are still on board with scope change and will still award us $30,000 

4.  I received the final number on funds raised via the Cadillac Leadership group - $38,000 of which I can use $37,000 towards the pavilion.  they are holding $1,000 for the recognition sign.

5.  Cost of pavilion including permits, architectural drawings, insurance (just estimates as I have never gotten a call back from Gary), all materials, some paid labor, licensed builder fee and miscellaneous is coming in around $50k.  Between Leadership and funds from BCE we have enough to pay for the basic pavilion.  The additional $30k will be spent on fireplace, solar lighting of parking lot, new toilet house, picnic tables, bike racks, ski racks and bike fix it station.  (those are listed in the order of importance and will be purchased until funds run out).  

Bike Leelanau: Submitted by Coti

Bike Leelanau news:

We have received enthusiastic tentative approval to build multi use trails at Provemont Pond, starting with a beginner 1 mike loop this fall. Waiting on a sewer dude to give the final approval, or change the trail route a tiny bit. 

Construction at Palmer Woods is scheduled to begin in the next couple of weeks, we’ll see when it actually does. 

We’ve handed out 43 of the 50 bikes that McLain donated to start a Bike Library for Leelanau County. If you know any other shops looking to donate gently used bikes, please let me know. 

Also will add that Will Harper family foundation donated $5000.00 for a new groomer.

Fat Bike: Submitted by John Roe

Winter items that need to be addressed.

1) Grooming badge program finalized.

2) Purchase badges $350-$500

3) Drag maintenance and upgrades - Mike and John with some outsourcing about $500-1000

4) Skandic repair - hopefully Mike and I can fix it or it could be expensive

5) Trail prep.

6) WST signage with new logo.

7) New trail layout.

8) DNR land-use permit or MOU

About $3000 of the Fatbike fund should be available for Kalkaska signage until reimbursement.

TCTF: Tom submitted this report on TCTF

1)  Based on the financials for TCTF and the experience of the event.....do
we want to do it again?  Each board member should vote and express
concerns, etc.

2)  If no, what would replace it?

3)  If yes, I am offering to do the course for next year (see the sheets
handed out at the last meeting).  I will help with all the other
sections....but am not in charge of them.  It would be my suggestion that a
board member lead each section and build a committee beneath them to
execute.  Discussion.

4)  If the TCTF made any money, there are three investments we should
discuss.  1)  2-3 tents (10x10) with our logos.  Two for the aid stations
next year and one for the party area at the end.  2)  I am losing access to
the 8' trailer I have been using.  I recommend NMMBA buy one.  We need one
with a 3500 lb axle.  The size is nimble enough to get into the woods and
strong enough to carry gravel.  3)  We should discuss the GTRLC donation
for this year.  Do we want to do it again?

 Glacial Hills report:

Glacial Sabados (new weekly Norte ride) starts Saturday, Aug 11

·     Glacial hills Challenge Race, Sunday, Aug 19 (some of the NMMBA board is racing and volunteering, thanks!)

·     we have received a $5000 donation to start a challenge fundraiser for an ATV purchase we will promote and run this through August

·     we are struggling to find someone to move the two donated vault toilet/changing room buildings and are asking for our users to be patient with us as we continue to work on the project

·    we are installing an additional trial loop with new signage and asking for feedback as we look to improve wayfinding

 

Steve was very happy to report that the Dan Morley Hope shirts that were offered for donations brought in more than $1200.00!!

There was other discussions pertaining to TCTF.

Feedback from racers/tourers was very positive. Some wanted shorter distances while others were interested in lengthening the longer distance to 100K

Talk also centered on the venue. Do we continue with Ranch Rudolf? Or look to Timber Ridge or even the GOREC(Greilick Outdoor Center)

Also look at pre-order on merchandise.

Possible changes to course including more opportunities for passing.

All job duties should assigned no later than March.

Meeting adjourned at 8:00 p.m.

Minutes submitted by

Steve Mentzer, secretary

June Board Meeting Minutes

NMMBA Board of Directors Meeting

Date and Location: June 13th, 2018, Keen loft

Board present: Chad Jordan, Tom White, Kim White, John Roe, Tim Reicha, Steve Mentzer, Michele Andrews and Coti Sprattmoran

Board absent: Mike Walters, Dustin Webb and Don Clewley

Guests: Cody Sovis and Kasey Mahoney

Chad opened the meeting at 6:34 p.m

Previous meetings minutes were approved.

Also noted was the email vote to proceed with the Consumers Energy Foundation Grant.

Chad opened it for both discussion and a vote.

Majority yea votes. Tim to proceed.

Master's project Update:

Kasey as part of her grant writing class in her Master's program has offered to write a proposal with NMMBA in mind.

This proposal would create a sub contracting position that would be funded for 2000 hrs. at an hourly rate ranging from $17-$20/hour.

The position would be of a grant writer. This position would be responsible for creating capacity building grants for NMMBA that would keep the flow of dollars coming in.

Kasey is lacking NMMBA's  financial info to complete her grant. Kim to provide the missing pieces.

Specific duties of this position were discussed. They would be responsible for writing grants to fund our communications and outreach capabilities.

Financials:

Kim presented the organizations financials for review/discussion.

She indicated that Glacial Hills(G.H.) had been set up with a checking account much like Bike Leelanau(B.L.)

Total checking/saving balances for the association equals $32,503.86

Merchandise:

Tim presented the report on mechandise sales/inventory to date.

T-shirts are coming in. Done in three different colors; Red,Blue and Green.

Had samples of stickers and water bottles to show. Both of these items will be added to the webstore. At this time all sales are logged into one account. Down the road a percentage of sales will go back into that particular trail account. This way when marketed it can be stated that proceeds go right back into trail maintenance, etc.

Plan is to have merchandise at all three races; TCTF, Glacial Hills and Bear Claw Epic.

Merchandise will be marketed in two phases.

Phase 1: Stickers, bottles, hats and shirts

Phase 2: Arm warmers, buffs and beanies.

Different options regarding shipping costs were discussed.

TCTF:

Tom brought all up to speed on the progress of TCTF.

Tom had a handout outlining duties associated with the event. Everything from Race director to Safety coordinator to Event site, sponsorship, aid stations, etc.

A digital version of the list will be put out to all. To allow for editing.

Discussion as to food. If food is donated we can realize a few dollars from this.

Also discussed was location of tent in proximity to merchandise table, etc.

Tim to coordinate the kid's race.

Chad to get with Paul Britten re: tent graphics. New logo.

Mentzer report:

Steve stated he was contacted by the Rotary in regards to possibly developing some mtb trails in the Greilick Outdoor Recreation Center.

Contact person is Nick Killian.

Some discussion as to events, layout, etc.

John to contact Nick and report back.

Steve also brought an idea to the board regarding a show of support for Dan Morley.

He indicated that McLain's Race team had purchased shirts in support of Dan's fight with recent health issues.

The idea being that we could purchase shirts to sell or ask for donations with the proceeds going to the Morley family. These would be marketed at TCTF.

Discussion ensued regarding marketing. Suggestion was that a story about Dan would go far in helping to market the shirts.

Steve made a motion to budget $350.00 towards the purchase of the shirts. Coti 2nd. Unanimous vote.

Cadillac pavilion update:

Michele brought the board up to speed on this project.

Discussion as to who had 1st preference in regards to use.

She also had several copies of the Gift & Acceptance agreement.

Chad motioned to accept the Gift & Acceptance agreement in it's present form.

Coti 2nd. Unanimous vote.

Michele also talked about the particulars in regards to construction codes of the pavilion.

BCE:

Nothing new to report

ReViSiT:

Mike was absent but did submit a written report.

Built and opened the re-route between 10-11.

Built and soft opened the re-route around lake S-hole.

Strombolis Lake connector has been completed with a mini loop back to the saplings section.

Continue to massage the VST in certain areas.

Grooming/Badge sales:

John led a discussion as to grooming for this upcoming winter.

He also had emailed to all a few options for badge sales for the coming season.

Option 1:

TC WST $60

CadillacWST/Leelanau/Glacial each $40

$10 Discount for each add'l badge

Work on combining TART and Timber ridge

Option 2:

One combined badge for $100. All monies goes into one kitty. Committee decides on a minimum standard for equipment needs based on trail mileage. All trails draw form the kitty for operations.

Work on combined badge for TART and TR.

Trail Series:

CPS:Championship Point Series. Do we pursue this?

What does it entail? Restrictions? More questions to consider.

Membership:

Committee has been formed.

Discussion as to what software platform would be used to manage it.

Options discussed were Wild Apricot, Sales Force and Kim to look into Square Space.

CCCC Grant:

Pavilion slated to be built in 2019. Need to pursue other funding this winter.

Roundtable:

Women's Grit clinics coming up on July 7th & 8th. Need at least 11 people each day to make it happen. Find ways to get the word out.

Pride ride sponsored by Suttons Bay Bikes takes place this Saturday in Suttons Bay at 1 p.m. 9 Beans Row providing food. Slow ride out to Tandem Ciders.

Family rides from 45North winery on Sunday June 17th.

 

And Bike Lelanau is happy to report that Palmer Woods is happening!

Tim finished off the meeting discussing the recent improvements at the Vandermark trailhead at Glacial Hills.

Meeting adjourned at 9:04 p.m.

Submitted by Steve Mentzer, secretary