Bike Leelanau

Let's Ride: June Events You Won't Want To Miss

TCTF.jpg

Block it off, circle the date on your calendar, and grab a friend. On June 15 and 16, you’re going to be riding.

June is the real start of summer, and we’re making it easier than ever to get out in the woods with three different rides to choose from!

Traverse City Trails Festival Recon Ride presented by Team Bob’s

First up is our TCTF Recon Ride on Saturday, June 15 at 8 am. This is your chance to join NMMBA Board Members on group rides of July 20’s Traverse City Trails Festival 40, 25, and 15 mile routes. Each group will roll out to take a closer look at route favorites and new sections added just for 2019. Every ride will have an established speed based on the goal finish time; go fast, go slow, but either way, you’ll find a few folks your speed.

The TCTF is all about getting people out in the woods and learning new trails and new ways to appreciate the Traverse City Trail Network. The recon ride won’t just give you an idea of what to expect on race day. It’s an opportunity to add new trails to your portfolio with the added assistance of the people who know these trails best.

You can RSVP and stay up-to-date with ride plans by joining the event on Facebook.

Bike Leelanau Women’s Mountain Bike Skills Clinic. June 15.

For the second year, our pals at Bike Leelanau are hosting a weekend of skills clinic. On Saturday, it’s all about the ladies! Head out to Palmer Woods for a full day of fun, great instruction, and plenty of knowledge. Packed with skills, tricks, and tips, this is a safe, supportive place to learn more about handling your bike and stepping up your game on features and obstacles. Saturday’s June 15 clinic is all about getting more women on bikes; if you identify as a woman and want to get more comfortable in the saddle, you can sign up here.

Bike Leelanau / NMMBA Skills Clinic

On Sunday, the fun is open to everyone! Spin out Saturday’s TCTF pre-ride with a day at Palmer working on your skills and learning how to shred that little bit harder. Sunday’s clinic is open to men and women, as well as kids over 16. You can expect some delicious food, great instruction, and the cool comfort knowing you’re going to leave the day a better bike rider than when you showed up. Sounds fun, doesn’t it? Sign up here.

It’s a BIG weekend for bikes in northern Michigan, and we hop you can join us for these and all our events throughout the year!

December Board Meeting Minutes

Date and location: Wednesday, December 12th, Keen loft

Board Present: Chad Jordan, Tom White, Tim Reicha III, Kim White, Mike Walters, Michele Andrews, Tim Jenema, Don Clewley, Cody Sprattmoran and Steve Mentzer

Board absent: John Roe and Dustin Webb

Guests: David Leith

Chad opened the meeting at 6:37 p.m.

Financials:

Financials were presented. Account balances stood at $31,454.42 for BCE and $46,578.24 for NMMBA.

Question was brought up as to a dollar figure on the P&L that was labeled over budget. Any implications as it applies to a non-profit. Answer was no. Just a figure that is included in the general fund. If we were a governmental entity there would be some implications.

In other financial news, Iceman submitted a check for race clean up. This check of $500.00 was earned by the  McLain’s Race team but was intended for the Dan Morley fund. Also a check was written to NMMBA from Iceman for race trail prep. It was also $500.00.

Grooming badge sales have hit nearly $9000 for the season! These include WST, Cadillac Pathway, Glacial Hills and Bike Leelanau.

David Leith introduced the group to his company Three Tree Tent.

www.threetreetent.com

He had his product, tentsile tents at Iceman and would like the opportunity to display his product at future NMMBA events. Such as TCTF, BCE, Glacial Hills Challenge and possibly at Beard of Zeus.

David can be reached via email at leither@threetreetent.com

Annual NMMBA Meeting:

Discussion as to how the format should be laid out. Each committee should give a presentation of their year in review.

Instead of individual speakers it was decided to have tables representing each trailhead set up with the respective board member there to talk more in depth about what’s been happening.

With the results of the online survey presented at the last meeting entitled Who is NMMBA?  It was suggested that at the annual meeting it should be presented NMMBA: What we do!

One idea was to empower our membership base to be more involved in our growth.

Ways to accomplish this were to have them be a part of different aspects of NMMBA

These would include membership, volunteer, pavilion, grant writing and merchandise. Each separate committee should enlist at least one current board member. More to follow.

Instead of a potluck style meal it was decided to have a buffet taco bar type setup. Tim R. to get quotes from several food vendors.

Timeline for the meeting will follow this:

3 p.m.: Ride. Ride leaders and sweeps are Tom, Tim R., Mike, Don Cunkle and Erin Reicha.

4:30: Hall set up. Several have volunteered to assist.

5:00 p.m. Meal

5:30 Meeting gets underway with a message from the President, Chad Jordan. With highlights from each trail.

6 p.m.: Chapter roundtable visits.

Presentation of the Dan Morley volunteer of the year award.

We will have our tent set up inside the banquet hall with merchandise for sale. Cody Sprattmoran. to head this up.

NMMBA of the future:

NMMBA of the Future

NMMBA Structure

  • NMMBA board: 2 year terms elected by membership (at annual meeting); officers are selected by board also 2 year terms(not at annual meeting)

    • 12 members (or less? Bylaws state 3-15)

    • Includes chapter reps (1 from each?) plus others that will be actively engaged

    • Committees for what? (merch, membership???)

    • ?

  • NMMBA function...

  • We inspire people in Northern Michigan to experience the outdoors on bicycles.

  • We promote mountain biking and healthy trail use in Northern Michigan. Advocate

  • We build and maintain sustainable trails for everyone to enjoy.

    • To support all of the mountain bike trails in our region

      • Organize like minded folks to help with that

    • Combine efforts that do not need to be duplicated by each trail group

      • Staffing, work days, possibly equipment purchases, grant writing, education (ourselves and our members)

      • Insurance coverage

    • ?

NMMBA fundraising

  • NMMBA retains rights to merchandising with NMMBA logo (chapters can add logo to their own merch funded through chapter sources

  • Membership dollars

    • Increase annual membership fee?

        • $50 individual, $75 family (70/30% or 60/40% NMMBA/Chapter split with option to “support additional trail chapters at $15 individual or $20 family

  • Targeted grant writing, for NMMBA goals or to assist chapter projects (under NMMBA 501(c)3

Chapter Structure

  • Cadillac Pathway

  • Glacial Hills

  • Bike Leelanau

  • Traverse City Trail Network

Future...

  • Kalkaska? (Maybe a committee of TCTN?)

  • Lake Dubonet/Lake Ann (TC West? Maybe a committee of TCTN?)

  • Arcadia? (might be tough as GTRLC is 501(c)3)

  • Chapter boards

    • Does NMMBA help recruit chapter board members through NMMBA membership?

    • Need to standardize NMMBA-chapter agreements with allowance for customization as needed

  • Chapter fundraising

    • Portion of all new and renewal memberships based on members direction

    • Chapter fundraising (not chapter membership)

      • Allow Glacial to possibly offer opt in NMMBA membership for GH $150 annual supporters (for $25)?

      • Other chapter ideas to increase support of NMMBA and chapters and improve partnership?

    • Chapter boards write grants for trail/infrastructure improvements

What’s with TCTN?

  • As NMMBA becomes inclusive of trails outside of TC and the VST, it is only fitting that we highlight TC riding and the VST and it’s connected trails

  • Who from the current NMMBA board is the leadership of TCTN?

    • Tom? Mike? John? Tim J?

    • Do all current NMMBA board members that are willing to be part of TCTN leadership remain active on the NMMBA board for the duration of their term?

    • Does NMMBA ask for additional TCTN board members at the Jan. annual meeting?

      • If so, what does that look like?

        • ?

        • ?

      • If not, what then?

        • Just a few folks from the NMMBA board making decisions and maintaining TC trails?

Tim presented the above document and lead the discussion.

Some of the hot points included memberships and fees attached.

Do we do group memberships? And if so, do we discount the fees?

And getting back to empowering our members, do we ask for something in return?

As to membership fees in the future we can have members designate what trail they most support. And have their dollars go into the maintenance, etc. of that trail.

Tim R. presented a scenario where fees for both individual and family were increased.

Based on 250 members if the fees for both were bumped by $10 dollars the revenue generated would be $8750.00 for NMMBA and $3750.00 for the other trails based on a 70/30% split. Or a 60/40 split would adjust those numbers to $7500 and $5000.

Splits based on NMMBA carrying the majority of the associations expenses.

Some questioned the need for the increase. What’s most important memberships or dollars?

We not only ask our members to support with their dollars but also ask of them to purchase grooming badges, merchandise and more.

There was also talk of all season passes and student rates. This was illustrated by Tim R. with how the NTN(Noquemanon Trail Network) works. With our ever expanding trail network should we consider membership options as well?

These future trail networks may include Kalkaska, Lake Dubonnet/Lake Ann and Arcadia.

Tom passed around a spec sheet on a skid steer. Possible acquisition for trail maintenance.

Meeting was then adjourned at 8:55 p.m.

Submitted by

Steve Mentzer, secretary

Committee updates:

Kalkaska:

We have experienced another setback: When I last met with Dave Lemmien, he had asked to that we include additional trail layers onto our map: Horse, ORV and Snowmobile. After numerous emails, Katie Armstrong finally shared the layers mid-Nov. Jon Throop was able to import these layers just before maternity leave. Dave and Katie have this map for final review and I have just sent a follow up email. Signage has been paid for and reimbursed, so naturally I want to have these signs in hand. Image 360 is on standby.  4x4 post have received at Jeff's campground, concrete is stored in my shop.

Completing this signage installation May 2019 is my end goal and will signal my departure from NMMBA.

NMMBA – Kalkaska MTB Trail Wayfinding

  1. Kiosk large

    1. Aluminum Composite – Solid Core – 4mm

    2. Trail maps on 1/8  ASC. Full Color

    3. 24x36

    4. QTY: 3

  2. Trail Map

    1. Aluminum Composite – Solid Core – 4mm

    2. Trail maps on 1/8  ASC. Full Color

    3. 12x12

    4. QTY: 10

  3. Directional Arrows

    1. ACS ECONO 3mm 1/8 - 3.5 x 3.5 directional arrows back on white

    2. QTY: 120

  4. Parking “P” Signs

    1. ACS ECONO 3mm 1/8  - 3.5x3.5 blue on white, rounded corners

    2. QTY: 10

  5. Number Signs

    1. ACS ECONO 3mm 1/8  - 3.5x3.5 black on white,

      1. N0. 1 QTY: 5

      2. N0. 2 QTY: 6

      3. N0. 3 QTY: 10

      4. N0. 4 QTY: 42

      5. N0. 5 QTY: 30

      6. N0. 6 QTY: 12

      7. N0. 7 QTY: 18

  6. TC2K Signs

    1. ACS ECONO 3mm 1/8 - 3.5 x 3.5 back on white

    2. QTY: 60

  7. Caution Rd Crossing Signs

    1. ACS ECONO 3mm 1/8 - 5 x 9 back on Yellow, rounded corners, black boarder

    2. QTY: 40

  1. Totals:

    1. 53- 4x4x8 posts


ReViSiT:

All

For the ReViSiT/TCTN committee, the last month has been planning for future projects due to the early snowfall not allowing us to work in the woods since Iceman.

Tom and I have reached out to our friends at the MDNR about the 25+ miles of unmarked single track trails around Lake Dubonnet that have been on my radar for years.   Most of the trails are fully functioning trails that connect Lake Dubonnet pathway and Ransom Lake pathways that we would like to make legal with the DNR.

Tim Webb and Patrick Cotant of the DNR are looking into these and we are just waiting to here if we can move forward with getting the GPS data collected and seeing where this falls into there logging plans in that area.

Stay tuned!

Ditch Pickle area logging update.

The final section of trail to be built to complete our revisit plan is currently being logged as we speak and looks like we should be able to hit the ground running and finish this new 3/4 mile section when the snow leaves us this spring!

Thanks!

Bike Leelanau:

- New sled bought and ready for grooming the WST at the Leelanau State Park

- Winter Sports Trail cleared with a re-route keeping folks off Purkiss Rd, signage up

- MTB Clinic scheduled for June 15-16 with a women's only clinic Saturday and the Sunday clinic open to all

Cadillac Pathway:

1.  Still need more snow to groom the WST and make it an enjoyable experience.   We need snow to smooth out the trail otherwise it is a bumpy experience.

2.  The Cadillac Pathway that transforms into a classic xc ski trail in the winter is still be used by all users until more snow is acquired.  Pretty sweet riding right now.

3.  Pavilion Update

  Rough in inspection has indicated that we will need the cross lateral bracing between trusses.  We had hope to eliminate that since we have stamped drawings from the truss company. This will add in $500 cost of materials and do not know amount for labor.  

 January 5th volunteers are installing tongue and groove ceiling.  I have a crew of 4 people and still seeking 2 more individuals.

 In the spring we will pour concrete, wrap trusses, and stain.  

 Currently working on bids to build a masonry fireplace and seeking a boy scout looking for Eagle ranking to take on building picnic tables.

4.  Building Trail - just ideas rolling around.   

Acme bike park:

Acme bike park-We are still waiting on DNR approval for the small portion of state land we want to incorporate into the development. Scott Slavin is in favor of it but Dave Lemmien is still yet to give us the thumbs up. Chris Kushman from TART is working hard on this. In the mean time Brad Gerlach, Chris K and I are working on phase 1 design on county property with locations to easily link up to the state land portion when and if we gain approval.

The goal is to have the phase 1 design ready to begin building this spring.

TC WST:

Working on finalizing signage. Does anyone know who can make a pretty map for our WST?

I am working with the DNR on new safety standards for grooming, stay tuned.

Glacial Hills update:

Not much happening on property right now...

  • Waiting for snow


  • Tried to groom last Friday, found a mouse nest under the hood of the snowmobile


    • A few chewed wires lead to a $550 repair bill

    • Sled will be picked up Thursday

  • Beginning work on MNRTF grant application to acquire property and connect trail to the village of Bellaire


  • Working behind the scenes to plan possible disc golf course on Bellaire property adjacent to GH

Michigan Trails Week: Bike Leelanau

screen-shot-2018-03-25-at-1-40-19-pm.png

Bike Leelanau is getting Leelanau County rolling!

One of the most exciting things in northern Michigan is happening in a place that, just two years ago, hadn’t seen mountain biking in a long, long time. While the classic NORBA races at Sugar Loaf were a pinnacle of the sport in the Midwest, when those events went away, mountain biking nearly left, too.

No more. The folks at Bike Leelanau are building something special. The first step came this past winter, with volunteers and sponsors helping to open up groomed fat bike trails at the Leelanau State Park near Northport. With great reactions, the momentum began to build for an ambitious project, Palmer Woods. After working to being in donations and grants, Palmer Woods is taking shape right now on Wheeler Road, just a short ride outside of Glen Arbor. The professional, machine-built trails are going to be finished up this fall, and it’s sure to be a destination trail for years to come.

In addition to winter fat biking and summer shredding at Palmer Woods, there’s also plenty of work on the horizon with Echo Valley, a proposed trail system south of Glen Lake that is awaiting an environmental study and more ecological review before it can be moved forward.

There are plenty of awesome things in place right now, too. 45 North Vineyard and Winery has served as the race and ride hub for the County, offering year-round trails for mountain bikers who want a place to throw down laps without the long drive to Traverse City. Bike Leelanau also offers a bike library for kids and families, as well as events to get County residents moving.

For more on Bike Leelanau, make sure you check the site and follow along on Facebook and Instagram.

September Board Meeting Minutes

NMMBA  Board of Directors Meeting 

Date and Location: Wednesday September 12th, 2018 Keen Loft

Board Present: Chad Jordan, Tim Reicha III, Tom White, John Roe, Michele Andrews, Cotopaxi Sprattmoran, Steve Mentzer, Mike Walters, Kim White and Tim Jenema.

Board Absent: Dustin Webb and Don Clewley

Chad called the meeting to order at 6:35 p.m.

Before heading into the agenda Chad recognized newest board member Tim Jenema and also Tim Reicha as NMMBA V.P.

With a motion from Tim R. and a 2nd from Tom the minutes from August were approved. Unanimous vote.

 

Our mission statement was a part of our agenda. And will appear on all future agendas. A slight revision bringing attention to our trail building will be inserted.

 

Michele started out with great news. Her trail proposal which had been awaiting approval from the DNR was approved after 2 years!!

 

Online Voting:

Some topics that need approval that fall in between scheduled meetings require a majority vote to proceed. This requires online discussion and voting.

Topics are outlined with brief discussion then a motion is made. Further discussion then occurs. A 2nd  to the motion is then made.

Chad then makes the call as to when a vote is made. These email threads should be confined to the topic and nothing else.

 

Bear Claw Epic:

Michele stated that all is set for the race. A 10 x 10 tent is needed. Also feather banners would look great as well.

Merchandise to be sold at event.

Michele expressed a need for an announcer. Some names were suggested. Among those were Tim Brick.

 

In other Pathway news the pavillion architectural drawings were still being reviewed.

 

 

 

Camp Greilick Update:

Tim and Chad met with Nick Killian. They currently have a 3 mile walking trail now. Lot's of potential to build additional trail and connect to VST via Muncie Lakes trail.

Many amenities for a variety of activities.

 

Some questions came up as to what is expected of NMMBA and what do we expect in return for our services.

 

Do we just build trail and walk away? Or do we dictate when we use the trail? When connected we could host many events from CG.

 

And would we serve on an advisory committee to decide future events?

 

And should we enter into further discussions with Nick to develop a trail network. Yes!

Committee formed. Cotopaxi S., Tom, John and Dan Novak.

 

Pure Michigan Trail Designation:

There were some discussions with Melissa Werkman and because of concerns this topic was tabled.

 

Emergency Response Plan for VST:

All felt this was critical to have a plan in place.

Anything from downed trees to someone needing attention requires a precise mapping system.

Iceman and Vasa Ski club have similar plans in place.

 

Pat Parker from G.T. Fire Dept. has a GPS device to help with mapping. Downside is for it to be effective one can go no faster than 6 mph.

 

More to follow.

 

Naming the Unmarked trails:

What do we call this trail system?

Traverse City Trail System

Traverse City Trail Network

Pere Marquette Forest Trails.

 

Decision can be made over the winter.

Excel spreadsheet to be accessible by all.

 

 

 

Tom:

Tom had a handout (attached) of various projects and task trackers.

 

Discussion centered around TCTF and possible venue change and sponsor dollars.

 

It was agreed that NMMBA was committed to the Ranch for 2019. If any venue change would be made it would not come until 2020. But we would need a new model if venue changed.

Also brought up was that if race/tour switched to Sunday, Ranch waives fees. So in an effort to cut costs we could switch to Sunday.

 

Sponsor fees and how that money is spent was also discussed. Tom's model was that fees would decline thereby making cost cutting efforts paramount.

 

Also talked about was beer/food sales.

 

Discussion centered around a Winter Fat bike event at the Ranch. Some discussion.

Tim R. made a motion to hold a Fat Bike event this winter, Cotopaxi 2nd the motion. Unanimous vote. Details to be worked out by November meeting.

 

The Summer Fiesta was a huge success and will be an annual event. Time Trial format to remain.

 

Membership committee to hear study results. Kim spearheading this.

 

VST MOU. Kasey along with Scott Slavin from the DNR have prioritized this and Chad will follow up with any new info.

 

Website update: Questions board members are getting are “why are the trails not listed on our website?”

 

We can start with core trails then add Vasa(TART). Drop down links would identify BCE, Glacial Hills, Bike Leelanau and VST.

 

Was decided to continue this discussion online.

 

Another marketing tool was brochures. Seasonal brochures promoting summer and winter biking options.

 

 

 

 

Winter Badge Program:

Badge program specifics to be hashed out by committee.

 

Costs of badges to the public were discussed.

Currently Glacial Hills charges $39.00. Cadillac Pathway charges $25.00 and TC charges $60.00

 

It was decided that badge sales for Bike Leelanau would not go far in sustaining their expenses so they can be lumped into TC in that regard. Still to be sold for $39.00

 

Any combo sales would result in $10.00 off total. CP to mull over raising their price to match GH at $39.00

 

John to order 500 badges.

 

Some brought up a possible design change to the grooming badges. One idea was a “mother” badge with room for 4 stickers depicting the four different trail systems.

 

Questions arose as to how these would be distributed to the trails and who would absorb discounts on multiple badge sales. Each trail would absorb the discount?

 

More discussion needed.

 

Bike Leelanau:

Talk of hiring an Executive Director. Would be a paid position. This person would be responsible for grant writing among other duties.

 

Decisions needed on payroll, benefits, multi-year commitment. What expenses are reimbursed: cell phone, travel, etc.

 

Bentonville MTB Summit:

Cotopaxi S. and Chad are willing to attend on behalf of NMMBA. Then present upon their return. Summit is In October. Also going is Brian Beauchamp of TART.

Cotopaxi and Chad are looking to have some of their expenses reimbursed.

 Discussion as to mode of travel, entry fee, housing, etc.

 

Kim made a motion to budget $700.00 for each. Tim R. with the 2nd.

Unanimous vote.

 

 

 

 

 

MTB Summit in Grand Rapids:

Event will be the week after Iceman. Tuesday through Thursday November 6th – 8th.

 

Cost is $175.00 each. Rooms are $142.00 apiece but better deals can be had.

6-7 board members may attend. More to follow on this.

 

Attachments:

GH Update:

Glacial Hills update:

·     e-bike sign installation happening (see attachment)

·     building moving paid for and waiting to be scheduled for vault toilets/changing rooms and new ATV shed

·     Glacial Hills Challenge, 303 racers, up from 235, $2015 check received

·     also received several donations from racers to the ATV challenge

·     consider course change/ alternate direction for 2019

·     grant writing: any small grants on anyone's radar? Skills clinic, bike fix stations (4)

·     ATV challenge update $11,501 received, ATV and shed purchased

·     ten new marked loops being mapped and installed this fall

 

Bike Leelanau Update:

Now on to the Bike Leelanau notes:

Flow Track has made huge headway at Palmer Woods and the trails are beyond beautiful. A volunteer orientation is scheduled for this Thursday from 6-8 to get volunteers on-boarded and ready to go. There will be a trail opening party at some point in October, keep an ear out for dates and more info.

 

We have been given approval to build an initial 1 mile of multi-use trail at Provemont Pond just outside of Lake Leelanau.

Thanks to Chad, the application for a permit for the 2018/2019 winter sports trail has been sent in. We are waiting to hear back from the DNR regarding the position.

As officially written in the Leelanau Enterprise, the National Park Service has the environmental assessment for the Echo Valley Trails on the books for the 2019 fiscal year.

The Leelanau Bike Library is almost out of bikes. We are currently accepting donations for more balance bikes. Huge thanks to Suttons Bay Bikes for matching donations up to 10 balance bikes. Anyone you know want to donate a kids bike in good condition?

 

Pending approval from Suttons Bay Township, the Leelanau Bike Library will move from Chad's barn to a Suttons Bay Township Park. Thanks to Bahle's Storage of Suttons Bay for donating the mobile storage units.

 

We are looking at a match grant from the Michigan Economic Development Corporation to build a pump track at Herman Park in Lake Leelanau.

Submitted by

Steve Mentzer, secretary

 

 

 

 

 

 

 NMMBA  Board of Directors Meeting

 

Date and Location: Wednesday September 12th, 2018 Keen Loft

Board Present: Chad Jordan, Tim Reicha III, Tom White, John Roe, Michele Andrews, Cotopaxi Sprattmoran, Steve Mentzer, Mike Walters, Kim White and Tim Jenema.

Board Absent: Dustin Webb and Don Clewley

Chad called the meeting to order at 6:35 p.m.

Before heading into the agenda Chad recognized newest board member Tim Jenema and also Tim Reicha as NMMBA V.P.

With a motion from Tim R. and a 2nd from Tom the minutes from August were approved. Unanimous vote.

Our mission statement was a part of our agenda. And will appear on all future agendas. A slight revision bringing attention to our trail building will be inserted.

Michele started out with great news. Her trail proposal which had been awaiting approval from the DNR was approved after 2 years!!

Online Voting:

Some topics that need approval that fall in between scheduled meetings require a majority vote to proceed. This requires online discussion and voting.

Topics are outlined with brief discussion then a motion is made. Further discussion then occurs. A 2nd  to the motion is then made.

Chad then makes the call as to when a vote is made. These email threads should be confined to the topic and nothing else

Bear Claw Epic:

Michele stated that all is set for the race. A 10 x 10 tent is needed. Also feather banners would look great as well.

Merchandise to be sold at event.

Michele expressed a need for an announcer. Some names were suggested. Among those were Tim Brick.

In other Pathway news the pavillion architectural drawings were still being reviewed.

Camp Greilick Update:

Tim and Chad met with Nick Killian. They currently have a 3 mile walking trail now. Lot's of potential to build additional trail and connect to VST via Muncie Lakes trail.

Many amenities for a variety of activities.

Some questions came up as to what is expected of NMMBA and what do we expect in return for our services.

Do we just build trail and walk away? Or do we dictate when we use the trail? When connected we could host many events from CG.

And would we serve on an advisory committee to decide future events?

And should we enter into further discussions with Nick to develop a trail network. Yes!

Committee formed. Cotopaxi S., Tom, John and Dan Novak.

 

Pure Michigan Trail Designation:

There were some discussions with Melissa Werkman and because of concerns this topic was tabled.

Emergency Response Plan for VST:

All felt this was critical to have a plan in place.

Anything from downed trees to someone needing attention requires a precise mapping system.

Iceman and Vasa Ski club have similar plans in place.

Pat Parker from G.T. Fire Dept. has a GPS device to help with mapping. Downside is for it to be effective one can go no faster than 6 mph.

More to follow

Naming the Unmarked trails:

What do we call this trail system?

Traverse City Trail System

Traverse City Trail Network

Pere Marquette Forest Trails.

 

Decision can be made over the winter.

Excel spreadsheet to be accessible by all.

Tom:

Tom had a handout (attached) of various projects and task trackers.

Discussion centered around TCTF and possible venue change and sponsor dollars.

It was agreed that NMMBA was committed to the Ranch for 2019. If any venue change would be made it would not come until 2020. But we would need a new model if venue changed.

Also brought up was that if race/tour switched to Sunday, Ranch waives fees. So in an effort to cut costs we could switch to Sunday.

Sponsor fees and how that money is spent was also discussed. Tom's model was that fees would decline thereby making cost cutting efforts paramount.

Also talked about was beer/food sales.

Discussion centered around a Winter Fat bike event at the Ranch. Some discussion.

Tim R. made a motion to hold a Fat Bike event this winter, Cotopaxi 2nd the motion. Unanimous vote. Details to be worked out by November meeting.

The Summer Fiesta was a huge success and will be an annual event. Time Trial format to remain.

Membership committee to hear study results. Kim spearheading this.

VST MOU. Kasey along with Scott Slavin from the DNR have prioritized this and Chad will follow up with any new info.

Website update: Questions board members are getting are “why are the trails not listed on our website?”

We can start with core trails then add Vasa(TART). Drop down links would identify BCE, Glacial Hills, Bike Leelanau and VST.

Was decided to continue this discussion online

Another marketing tool was brochures. Seasonal brochures promoting summer and winter biking options.

Winter Badge Program:

Badge program specifics to be hashed out by committee.

Costs of badges to the public were discussed.

Currently Glacial Hills charges $39.00. Cadillac Pathway charges $25.00 and TC charges $60.00

It was decided that badge sales for Bike Leelanau would not go far in sustaining their expenses so they can be lumped into TC in that regard. Still to be sold for $39.00

Any combo sales would result in $10.00 off total. CP to mull over raising their price to match GH at $39.00

John to order 500 badges.

Some brought up a possible design change to the grooming badges. One idea was a “mother” badge with room for 4 stickers depicting the four different trail systems.

Questions arose as to how these would be distributed to the trails and who would absorb discounts on multiple badge sales. Each trail would absorb the discount?

More discussion needed.

Bike Leelanau:

Talk of hiring an Executive Director. Would be a paid position. This person would be responsible for grant writing among other duties.

Decisions needed on payroll, benefits, multi-year commitment. What expenses are reimbursed: cell phone, travel, etc.

 

Bentonville MTB Summit:

Cotopaxi S. and Chad are willing to attend on behalf of NMMBA. Then present upon their return. Summit is In October. Also going is Brian Beauchamp of TART.

Cotopaxi and Chad are looking to have some of their expenses reimbursed.

 Discussion as to mode of travel, entry fee, housing, etc.

Kim made a motion to budget $700.00 for each. Tim R. with the 2nd.

Unanimous vote.

MTB Summit in Grand Rapids:

Event will be the week after Iceman. Tuesday through Thursday November 6th – 8th.

Cost is $175.00 each. Rooms are $142.00 apiece but better deals can be had.

6-7 board members may attend. More to follow on this.

GH Update:

Glacial Hills update:

·     e-bike sign installation happening (see attachment)

·     building moving paid for and waiting to be scheduled for vault toilets/changing rooms and new ATV shed

·     Glacial Hills Challenge, 303 racers, up from 235, $2015 check received

·     also received several donations from racers to the ATV challenge

·     consider course change/ alternate direction for 2019

·     grant writing: any small grants on anyone's radar? Skills clinic, bike fix stations (4)

·     ATV challenge update $11,501 received, ATV and shed purchased

·     ten new marked loops being mapped and installed this fall

 

Bike Leelanau Update:

Now on to the Bike Leelanau notes:

Flow Track has made huge headway at Palmer Woods and the trails are beyond beautiful. A volunteer orientation is scheduled for this Thursday from 6-8 to get volunteers on-boarded and ready to go. There will be a trail opening party at some point in October, keep an ear out for dates and more info.

We have been given approval to build an initial 1 mile of multi-use trail at Provemont Pond just outside of Lake Leelanau.

Thanks to Chad, the application for a permit for the 2018/2019 winter sports trail has been sent in. We are waiting to hear back from the DNR regarding the position.

As officially written in the Leelanau Enterprise, the National Park Service has the environmental assessment for the Echo Valley Trails on the books for the 2019 fiscal year.

The Leelanau Bike Library is almost out of bikes. We are currently accepting donations for more balance bikes. Huge thanks to Suttons Bay Bikes for matching donations up to 10 balance bikes. Anyone you know want to donate a kids bike in good condition?

Pending approval from Suttons Bay Township, the Leelanau Bike Library will move from Chad's barn to a Suttons Bay Township Park. Thanks to Bahle's Storage of Suttons Bay for donating the mobile storage units.

We are looking at a match grant from the Michigan Economic Development Corporation to build a pump track at Herman Park in Lake Leelanau.

 

 

 

 

Submitted by

Steve Mentzer, secretary

 

 

 

 

 

 

 

 

June Board Meeting Minutes

NMMBA Board of Directors Meeting

Date and Location: June 13th, 2018, Keen loft

Board present: Chad Jordan, Tom White, Kim White, John Roe, Tim Reicha, Steve Mentzer, Michele Andrews and Coti Sprattmoran

Board absent: Mike Walters, Dustin Webb and Don Clewley

Guests: Cody Sovis and Kasey Mahoney

Chad opened the meeting at 6:34 p.m

Previous meetings minutes were approved.

Also noted was the email vote to proceed with the Consumers Energy Foundation Grant.

Chad opened it for both discussion and a vote.

Majority yea votes. Tim to proceed.

Master's project Update:

Kasey as part of her grant writing class in her Master's program has offered to write a proposal with NMMBA in mind.

This proposal would create a sub contracting position that would be funded for 2000 hrs. at an hourly rate ranging from $17-$20/hour.

The position would be of a grant writer. This position would be responsible for creating capacity building grants for NMMBA that would keep the flow of dollars coming in.

Kasey is lacking NMMBA's  financial info to complete her grant. Kim to provide the missing pieces.

Specific duties of this position were discussed. They would be responsible for writing grants to fund our communications and outreach capabilities.

Financials:

Kim presented the organizations financials for review/discussion.

She indicated that Glacial Hills(G.H.) had been set up with a checking account much like Bike Leelanau(B.L.)

Total checking/saving balances for the association equals $32,503.86

Merchandise:

Tim presented the report on mechandise sales/inventory to date.

T-shirts are coming in. Done in three different colors; Red,Blue and Green.

Had samples of stickers and water bottles to show. Both of these items will be added to the webstore. At this time all sales are logged into one account. Down the road a percentage of sales will go back into that particular trail account. This way when marketed it can be stated that proceeds go right back into trail maintenance, etc.

Plan is to have merchandise at all three races; TCTF, Glacial Hills and Bear Claw Epic.

Merchandise will be marketed in two phases.

Phase 1: Stickers, bottles, hats and shirts

Phase 2: Arm warmers, buffs and beanies.

Different options regarding shipping costs were discussed.

TCTF:

Tom brought all up to speed on the progress of TCTF.

Tom had a handout outlining duties associated with the event. Everything from Race director to Safety coordinator to Event site, sponsorship, aid stations, etc.

A digital version of the list will be put out to all. To allow for editing.

Discussion as to food. If food is donated we can realize a few dollars from this.

Also discussed was location of tent in proximity to merchandise table, etc.

Tim to coordinate the kid's race.

Chad to get with Paul Britten re: tent graphics. New logo.

Mentzer report:

Steve stated he was contacted by the Rotary in regards to possibly developing some mtb trails in the Greilick Outdoor Recreation Center.

Contact person is Nick Killian.

Some discussion as to events, layout, etc.

John to contact Nick and report back.

Steve also brought an idea to the board regarding a show of support for Dan Morley.

He indicated that McLain's Race team had purchased shirts in support of Dan's fight with recent health issues.

The idea being that we could purchase shirts to sell or ask for donations with the proceeds going to the Morley family. These would be marketed at TCTF.

Discussion ensued regarding marketing. Suggestion was that a story about Dan would go far in helping to market the shirts.

Steve made a motion to budget $350.00 towards the purchase of the shirts. Coti 2nd. Unanimous vote.

Cadillac pavilion update:

Michele brought the board up to speed on this project.

Discussion as to who had 1st preference in regards to use.

She also had several copies of the Gift & Acceptance agreement.

Chad motioned to accept the Gift & Acceptance agreement in it's present form.

Coti 2nd. Unanimous vote.

Michele also talked about the particulars in regards to construction codes of the pavilion.

BCE:

Nothing new to report

ReViSiT:

Mike was absent but did submit a written report.

Built and opened the re-route between 10-11.

Built and soft opened the re-route around lake S-hole.

Strombolis Lake connector has been completed with a mini loop back to the saplings section.

Continue to massage the VST in certain areas.

Grooming/Badge sales:

John led a discussion as to grooming for this upcoming winter.

He also had emailed to all a few options for badge sales for the coming season.

Option 1:

TC WST $60

CadillacWST/Leelanau/Glacial each $40

$10 Discount for each add'l badge

Work on combining TART and Timber ridge

Option 2:

One combined badge for $100. All monies goes into one kitty. Committee decides on a minimum standard for equipment needs based on trail mileage. All trails draw form the kitty for operations.

Work on combined badge for TART and TR.

Trail Series:

CPS:Championship Point Series. Do we pursue this?

What does it entail? Restrictions? More questions to consider.

Membership:

Committee has been formed.

Discussion as to what software platform would be used to manage it.

Options discussed were Wild Apricot, Sales Force and Kim to look into Square Space.

CCCC Grant:

Pavilion slated to be built in 2019. Need to pursue other funding this winter.

Roundtable:

Women's Grit clinics coming up on July 7th & 8th. Need at least 11 people each day to make it happen. Find ways to get the word out.

Pride ride sponsored by Suttons Bay Bikes takes place this Saturday in Suttons Bay at 1 p.m. 9 Beans Row providing food. Slow ride out to Tandem Ciders.

Family rides from 45North winery on Sunday June 17th.

 

And Bike Lelanau is happy to report that Palmer Woods is happening!

Tim finished off the meeting discussing the recent improvements at the Vandermark trailhead at Glacial Hills.

Meeting adjourned at 9:04 p.m.

Submitted by Steve Mentzer, secretary