April Board Meeting Minutes

NMMBA Board of Directors Meeting

Date and location: Wednesday, April 10th, 2019. Keen Loft

Board present: Chad Jordan, Kim White, Tim Reicha III, Mike Walters and Steve Mentzer

Board absent: Tom White, John Roe, Tim Jenema, Michele Andrews, Dustin Webb, Cody Sprattmoran and Don Clewley.

Guests: Nate Farran

Chad opened the meeting at 6:30 p.m. There was no quorum present.

March meeting minutes were formally approved.


Financials:

Kim led the discussion on the financials.

Kim had presented the balance sheet for NMMBA. She had designated separate accounts for the different trails. Among those accounts was one labeled General funds.

She indicated that the fund balance stood at $9160.96

Contributing to this total was the revenue generated by the Beard of Zeus fatbike race. Also all costs associated with that race were volunteer generated so no billing went out.

Kim also touched on the Morley fund. Betsy Morley had indicated that some of the monies were to be used for the future pavilion to be located at the Supply road trailhead.

Kim is advocating that the fund be put into a  separate interest bearing account.

As to the pavilion, Cherry Capitol Cycling Club(CCCC) is still interested in contributing to the pavilion. So any discussions going forward should include Bill Danly, president of CCCC.

Other notable numbers from the financials include account balances.

BCE checking acct balance stood at $31,614.94

Bike Leelanau/NMMBA balance stood at $47,038.65

Merchandise Branding:

Nate unveiled the color representing Traverse City Trails Fest(TCTF).

Orange!

Aligns with the DNR and also presents a high visibility to it that will promote safety.

Nate also showed some more apparel samples which will be marketed to the local bike shops(LBS).

NMMBA logo will always be evident on all merch. T’s, cups, caps, etc.

He will present a sell sheet to the LBS.

Looking down the road the LBS will have the technology and capability to sign up memberships in store. Either through an ipad or scanning a QR code on a hangtag.

Nate also proposed logowear for the board members in the form of a vest or jacket. It would be a way to identify board members at functions and events. If we went with this idea the logo would identify and label each “board member” instead of title.

Another idea was using a lanyard with a card inserted to identify each board member. Could be incorporated into branding. More to come.

Nate also proposed the idea of a guided mountain bike service. The idea being that you purchase a membership to NMMBA and are awarded a free guided tour on the VST. These tours would be led by our current members or board members. It would be another way to engage our membership base.

Discussion about eliminating the intimidation factor people have when heading out to ride. These tours would have both a leader and sweeper. No one gets dropped. A bit of history and trail etiquette would also be a part of the tours for newer riders.

This program would benefit both NMMBA and the bike shops.

It was suggested that we start with one shop and grow it from there.

City Bike shop in Traverse City and McLain’s in Cadillac would be the pilot programs.

Nate to meet with the merchandise committee.

Check in with Mark Mueller as to the progress on the marketing doc to be presented to Nate.

MSB update:

Mike led this discussion as to the upcoming MSB race. And what is needed. With trails having been added and re-routed, new signage is needed. Also new maps for the trailhead kiosk are needed. New riders heading out  from Supply will not have current information. Could lead to some lost riders. Safety is paramount!

In other MSB news, race permit is still not in hand. GPX file with new routes should be completed by Monday the 15th.

Strombolis Lake section is complete and just a bit more work is needed on the ditch pickle section.

McLain race team is set to mark the course.

Round Table:

Steve brought the board up to date with the Insurance situation. Received a quote from Fischer agency in Bellaire. Policy premiums are very close in cost. Most likely from quotes coming from the same carrier. Michigan Miller.

Few more numbers have to come in then board will make their decision as to remaining with Larkin or switching companies.

Meeting adjourned at 8:30 p.m.

Submitted by

Steve Mentzer, secretary

Committee reports:

Cadillac Pathway:

finalizing the pavilion over the next couple of months.

Working on Bear Claw Epic-Saturday September 28, 2019.

TCTF:

()  MSB race route review is complete with the DNR.   Awaiting approval. 3

new sections of single track this year.  Look for new/better trail in the

F-Bomb area (just off Special K), Tom's Cruise Down will hopefully be in

this year.  The next phase of Strombolis Lake is complete and rides like it

has been there for a year.  The course will clock in at 23 miles this year

and will be fun and playful mix of single track and open stuff.  Team

McLain is marking the course this year.  Woohoo! Thank you!!!!!!

() Single Track Love Machine Cutting Head is still on track for mid July

delivery.

()  Meeting set up for May 11th to review final phase of Strombolis Lake

with DNR.  Goal is to have the Strombolis Lake trail 100% complete by TCTF.

Total Strombolis Lake trail is just over 4 miles of money shot single

track.  Work will commence IMMEDIATELY after MSB and DNR approval.

Tom

Glacial Hills

  • Spring work day: Saturday, April 20, 10am-1pm meet at Vandermark (see you at Short's after) (*I'm riding my bike out, leaving at 7:30am from top of Holiday Rd if anyone wants to join, hit me up)

  • there are still many trees down on the trail from the winter, they are gradually being cleared by volunteers

  • working on finalizing maps and kiosk signage to place massive sign order to complete wayfinding redesign before summer

  • 1/2 mile connector will be built in the next month as a shortcut for long route between Eckhardt and Vandermark

  • laying groundwork for disc golf course to be constructed this year

    • obtained initial permission from Village and Bellaire public schools to plan/layout course for final approval

  • also in initial planning with GTRLC for MNRTF grant application for property acquisition and trail construction to connect the Village of Bellaire to the trail

Happy trails!