Board Meeting Minutes: March 2019

NMMBA Board of Director’s Meeting

Date & location: Wednesday, March 13th, 2019 Keen Loft

Board present: Chad Jordan, Tom White, Kim White, John Roe, Tim Jenema, Tim Reicha III, Mike Walters & Steve Mentzer.

Board absent: Cotipaxi Sprattmoran, Dustin Webb, Michele Andrews and Don Clewley

Guests:Mark Mueller

Chad called the meeting to order at 6:40 p.m.

Introduction of Mark Mueller

Tom introduced Mark Mueller to the board. Mark is a local attorney who was asked to help formulate an agreement in regards to our merchandise sales.

As stated in the February minutes Nate Farran had come up with some new designs that would be marketed through the local bike shops(LBS).

is agreement would ensure that all involved would be accountable in regards to inventory levels and compensation. And also if agreement is ever ended by any of the parties it would be an amicable agreement.

Mark to prepare a rough draft to present to the board.

Acme Bike Park:

Tim J. had submitted a written update on this project which will be attached to the final minutes. He spoke of some specifics to fill in the blanks.

Tim had assembled some people with ties to the local community to provide input on this project.

They include Nate Farran who has connections with Norte’, Steve Lagerquist who is with the Grand Traverse Regional Land Conservancy(GTRLC), and John Kerkov.

This project all falls within county property.

Tim also spoke of the need for financing. TART has committed $10,000 towards the park and he was seeking a $5000 commitment from NMMBA. Overall their goal is to secure $30,000 and look for matching grants.

There was discussion of possible fundraising methods they could employ. Among those was an adopt-a-berm. Similar to stretches of roads and trails financially backed by different groups. Groups could financially back sections of the trail. Some felt that not all would be on board with this.

Tim outlined that the project would be constructed in phases. Initially it will be hand built and will contain a skills section.

A motion was made by Kim with a 2nd by John to earmark $5000 towards the Acme Bike Park pending approval of the project.

Unanimous vote.

Single Track Love Machine:

Tom filled in the board as to the status of the Single Track Love Machine(STLM).

Rough design has been completed. If given the okay it will be finished by July. As presented the cost of the STLM is $12,087. Quote is not perfect as in if the STLM does not do what we want it to, we are out the money.

It attaches to a ditch witch and because of its movement, that of a roto-tiller, DNR has okay’d its use on the trails.

It measures approx. 19” x 27”.

There was general discussion as to its uses, reconditioning old trails and how it will cut time in making trail.

Mike made a motion to allocate $12,087 for the STLM. Tim R. 2nd the motion. More discussion and then put to a vote. Unanimous.

Strategic Planning:

Tom handed around a strategic planning report he had put together.

This plan is extremely important for our organization moving forward.

It will be ever evolving so that it keeps its relevance for current and future members.

He touched on some of the aspects:

There are 4 strategies. Okay, maybe 5.

-Economic

-Product/Name brand

-Relationship

-Distribution

-Organizational

Each titled strategy was then broken down even further to reflect our mission.

Tom asked for comments on this plan; additions, subtractions, etc. by April 1st. At our next meeting in April these suggestions will be discussed and maybe implemented.

Trail series:

Aspects of the trail series were discussed. Still under consideration was making it a point series.

Pros and cons were brought up in regards to this point.

Age classifications can be its downfall. They would have to be uniform.

Fat bike series was discussed as well. Saw increases in each race. Age classifications were varied per each race. Some had 45+ Masters categories and some races featured more defined age groups.

So, then does it become a participation series? With swag going to all who race the whole series?

Old business:

John Roe reminded all about the Groomer appreciation party to be held at Timber Ridge on Thursday the following evening.

Steve mentioned he had emailed Mark Irwin at the Fischer agency in Bellaire with a request on quotes for equipment and general liability insurance. Still awaiting a response.

Meeting adjourned at 9:08 p.m.

Submitted by

Steve Mentzer, secretary

Attachments:

Committee reports.

Glacial Hills

  • anecdotally, by parking lot observation and social media engagement, this was the best year for groomed trail use in our four years of grooming

    • biking, xc skiing, and snowshoeing

    • GH had very little foot traffic on the groomed trail this year

  • spring trail clean up tentatively scheduled for Sat., April 20 from Vandermark parking lot

  • 2019 will include data collection and communication for 2020 MNRTF grant application to move forward with connecting trail to village of Bellaire

  • need to review draft agreement with Antrim Conservation District re shared employee

    • any potential for NMMBA to hire shared trail maintenance staff in the future?

  • GH board and volunteers plan to have new permanent wayfinding signs with 11 suggested/marked loops (3-4 from each trail head) printed and installed by Memorial Day weekend

    • 1/2 mile connector (shortcut) trail to be built before maps are printed

    • likely mid to end of April, if anyone is willing to help remove some downed trees on the new route with a group, let me know

Bike Leelanau

Updates:

1) Grooming was highly successful this year, most importantly the Winter Sports Trail has facilitated positive relationships with Northport/Omena folks and businesses. Most of whom fully support the trail and the winter business it brings in.

2) When the snow melts, work will resume on the second loop of the Intermediate MTB Trail at Palmer Woods. A 1 mile multi-use trail will be built by Bike Leelanau at the Leland Township property Provemont Pond - this will be an initial multi-use loop to test mountain biking on the property, with potential to up to 7 miles of mtb trails on the property.

3) We are in discussion with Up North Pride and the Bay Theater to co-host a Pride Ride and Movie in Suttons Bay for Pride month.

4) There is a potential for single track to be built adjacent to the TART Leelanau Trail on the northern part of the trail.

Cody

Acme Bike Park-

Attached is site plan concept.

Still working through planning stages to start early this summer building the Blue and Red loops on the site plan. We have a potential of $15k in funding and 2 grants being applied for through Tart and NMMBA. Brick Wheels is helping with a grant applications through Quality Bike Parts Community Grant. We are actively sourcing materials for the skill development area, if anyone knows good sources for flat rocks for rock garden, drops and other features let me know.

Chris Kushman from Tart and I have put together a small committee to help steer this project in the right direction with members from a few cycling groups and the land conservancy, we plan to meet right after spring break.

We plan to work on plans for the re working BMX track area, add skill development area and future pump track.

Tim Jenema

TCTN

1)  The entire network is 3 feet under.  The forecast looks tough for

MSB....as always.  Final race map for MSB is finished and submitted to the

DNR.  Not yet approved.  There will be 1.0 mile of new trail this year and

massive clean up and prep efforts will begin as soon as the snow breaks.

It is gonna be tight timing.....again.

2)  The Single Track Love Machine design and final drawing is done.  Ready

for board review and decision.

3)  VST - the 2019 reroutes are defined, mostly flagged out and the next

section of Strombolis Lake is APPROVED for build out!  The work season for

the VST can begin when the snow breaks.  The parts included in the MSB will

be addressed first.  The parts in TCTF addressed next.  The work in 2019

will make the VST a MUCH better finished product.  Everything tingles when

I think about it.

4)  TCTF - Sponsor package sent to Bob's Furnace for review.  This will

fill the M22 hole.  Meeting at the Ranch being set up to to review the new

beer sale plan and other event/site specifics.  Course route and final map

to be complete by mid April.  Tick tock!!! Flyer to be out April 1.  Sign

up to go live April 15ish.  Social media/website update to happen when the

map comes out (April 15th ish).