NMMBA regular board meeting.
Date and location: April 11th, 2018, Keen Loft
Board present: Thomas White, Timothy Reicha III, Michael Walters, Kimberly White, Stephen Mentzer, Cotopaxi Sprattmoran, Donald Clewley, Johnathon Roe and Chadwick Jordan.
Board absent: Michele Andrews and Dustin Webb.
Chad opened the meeting at 6:40 pm.
Previous months meeting minutes were approved with no changes.
Special meeting April 13th.:
Priority was to get a handle on a firmer number of current members. With Cody Sovis absent is was hard to determine what lists we had that were the most accurate. Email going out initially contained 220 names. But what percentage of those numbers reflected current members? With a majority vote need to amend our bylaws, accuracy was imperative.
Cody to be contacted to get a more accurate list and send another email blast out in advance of the meeting.
Melissa Werkman update:
MMBA is due to layoff Melissa this Friday the 13th. This move was apparently done without board involvement nor any other means of communication.
Melissa is due to tender her resignation.
She has expressed an interest in still representing our association. Ways must be found to fund her salary. Steve “Iceman” Brown and Melissa have spoken but not sure of the content. TART, Iceman and TCTF all contribute to her salary. More to follow.
John Roe brought up the name of Gabe Schneider as a possible representative. He will contact and follow up with the board. Possibly extend an invite to Friday's meeting.
Tom to follow up with Melissa re: her conversation with Steve Brown.
Kim presented the financials for NMMBA and BCE. Approx. $15000.00 in NMMBA checking account. BCE is currently carrying a balance in their account of $18600.00
John noted there is $6000 in the groomer fund but balance will be affected by the badge buy back program.
Question as to a check for $562.00 made out to The Holiday Shopper, written in November of 2016 was still uncleared. John to follow up with them.
Next up is a round table discussion.
Groomer meeting set for May 1st.
John also informed the board that he was named race director for the 2019 Vasa festival of races.
Coti let the board know that bids were going out for the Palmer Woods project. Will be approx. 5.8 miles of new trail. A fundraiser partnering with the Leelanau Conservancy will be held on Saturday April 21st at 45North winery. A celebration of Earth Week will have demo rides and things for the kids.
Because the event will have alcohol served, the event must have a bond for liability.
With that Tim made the motion with a 2nd from Steve to apply for the special license app. Unanimous vote.
Steve to get the bond through Larkin and Cody to contact Leelanau county sheriff's dept for other forms.
Also they have a meeting with the public in June re: the WST in Northport.
TCTF, MS&B, etc.:
Tom informed the board of a meeting re: Stombolis Lake with DNR's Dave Lemien and Scott Slavin.
MS&B: Tom was successful in separating our duties on the event. We will not be doing the course marking, Norte to handle those duties. Trail options that are in the mix will be implemented based on weather of late.
A section of Strombolis will be featured in the MSB race. All re-work from last fall will also be used for the race.
TCTF sign up has begun!
Working on the kid's race portion and trying to get Norte on board.
Course route due in May.
Tim informed the board of a water bottle design depicting all three races in the series. Idea being that the bottles would be part of swag for those pre-registering for all three races.
Balance then would be sold to racers,etc.
300 bottles to be designed at a cost of around $1300.00. Short's would purchase lot of bottles thereby lessening their sponsorship $ commitment.
Due to weather Glacial Hills work bee rescheduled for sometime in May. A second weekly work bee is being scheduled for Tuesday evenings at 6 p.m.
Other plans are for the Orchard Hills parking lot to be expanded and bulk toilets to be installed.
Mike let the board know that when weather permits work will begin in earnest. Between markers 6 & 7 some trimming work can actually be started.
Other plans are for smaller re-routes.
Don talked about the completed 8.5 miles of trail. Also a need to map out final connecyor to Guernsey Lake. Then produce signage...4 x 4 variety.
Don to get with Jason Aric Jones to look into sign vendors.
This ended the round table discussion. With nothing else on the agenda the meeting was adjourned at 8:30 p.m.
Steve Mentzer, secretary