Board Meeting Minutes: March 2019

NMMBA Board of Director’s Meeting

Date & location: Wednesday, March 13th, 2019 Keen Loft

Board present: Chad Jordan, Tom White, Kim White, John Roe, Tim Jenema, Tim Reicha III, Mike Walters & Steve Mentzer.

Board absent: Cotipaxi Sprattmoran, Dustin Webb, Michele Andrews and Don Clewley

Guests:Mark Mueller

Chad called the meeting to order at 6:40 p.m.

Introduction of Mark Mueller

Tom introduced Mark Mueller to the board. Mark is a local attorney who was asked to help formulate an agreement in regards to our merchandise sales.

As stated in the February minutes Nate Farran had come up with some new designs that would be marketed through the local bike shops(LBS).

is agreement would ensure that all involved would be accountable in regards to inventory levels and compensation. And also if agreement is ever ended by any of the parties it would be an amicable agreement.

Mark to prepare a rough draft to present to the board.

Acme Bike Park:

Tim J. had submitted a written update on this project which will be attached to the final minutes. He spoke of some specifics to fill in the blanks.

Tim had assembled some people with ties to the local community to provide input on this project.

They include Nate Farran who has connections with Norte’, Steve Lagerquist who is with the Grand Traverse Regional Land Conservancy(GTRLC), and John Kerkov.

This project all falls within county property.

Tim also spoke of the need for financing. TART has committed $10,000 towards the park and he was seeking a $5000 commitment from NMMBA. Overall their goal is to secure $30,000 and look for matching grants.

There was discussion of possible fundraising methods they could employ. Among those was an adopt-a-berm. Similar to stretches of roads and trails financially backed by different groups. Groups could financially back sections of the trail. Some felt that not all would be on board with this.

Tim outlined that the project would be constructed in phases. Initially it will be hand built and will contain a skills section.

A motion was made by Kim with a 2nd by John to earmark $5000 towards the Acme Bike Park pending approval of the project.

Unanimous vote.

Single Track Love Machine:

Tom filled in the board as to the status of the Single Track Love Machine(STLM).

Rough design has been completed. If given the okay it will be finished by July. As presented the cost of the STLM is $12,087. Quote is not perfect as in if the STLM does not do what we want it to, we are out the money.

It attaches to a ditch witch and because of its movement, that of a roto-tiller, DNR has okay’d its use on the trails.

It measures approx. 19” x 27”.

There was general discussion as to its uses, reconditioning old trails and how it will cut time in making trail.

Mike made a motion to allocate $12,087 for the STLM. Tim R. 2nd the motion. More discussion and then put to a vote. Unanimous.

Strategic Planning:

Tom handed around a strategic planning report he had put together.

This plan is extremely important for our organization moving forward.

It will be ever evolving so that it keeps its relevance for current and future members.

He touched on some of the aspects:

There are 4 strategies. Okay, maybe 5.

-Economic

-Product/Name brand

-Relationship

-Distribution

-Organizational

Each titled strategy was then broken down even further to reflect our mission.

Tom asked for comments on this plan; additions, subtractions, etc. by April 1st. At our next meeting in April these suggestions will be discussed and maybe implemented.

Trail series:

Aspects of the trail series were discussed. Still under consideration was making it a point series.

Pros and cons were brought up in regards to this point.

Age classifications can be its downfall. They would have to be uniform.

Fat bike series was discussed as well. Saw increases in each race. Age classifications were varied per each race. Some had 45+ Masters categories and some races featured more defined age groups.

So, then does it become a participation series? With swag going to all who race the whole series?

Old business:

John Roe reminded all about the Groomer appreciation party to be held at Timber Ridge on Thursday the following evening.

Steve mentioned he had emailed Mark Irwin at the Fischer agency in Bellaire with a request on quotes for equipment and general liability insurance. Still awaiting a response.

Meeting adjourned at 9:08 p.m.

Submitted by

Steve Mentzer, secretary

Attachments:

Committee reports.

Glacial Hills

  • anecdotally, by parking lot observation and social media engagement, this was the best year for groomed trail use in our four years of grooming

    • biking, xc skiing, and snowshoeing

    • GH had very little foot traffic on the groomed trail this year

  • spring trail clean up tentatively scheduled for Sat., April 20 from Vandermark parking lot

  • 2019 will include data collection and communication for 2020 MNRTF grant application to move forward with connecting trail to village of Bellaire

  • need to review draft agreement with Antrim Conservation District re shared employee

    • any potential for NMMBA to hire shared trail maintenance staff in the future?

  • GH board and volunteers plan to have new permanent wayfinding signs with 11 suggested/marked loops (3-4 from each trail head) printed and installed by Memorial Day weekend

    • 1/2 mile connector (shortcut) trail to be built before maps are printed

    • likely mid to end of April, if anyone is willing to help remove some downed trees on the new route with a group, let me know

Bike Leelanau

Updates:

1) Grooming was highly successful this year, most importantly the Winter Sports Trail has facilitated positive relationships with Northport/Omena folks and businesses. Most of whom fully support the trail and the winter business it brings in.

2) When the snow melts, work will resume on the second loop of the Intermediate MTB Trail at Palmer Woods. A 1 mile multi-use trail will be built by Bike Leelanau at the Leland Township property Provemont Pond - this will be an initial multi-use loop to test mountain biking on the property, with potential to up to 7 miles of mtb trails on the property.

3) We are in discussion with Up North Pride and the Bay Theater to co-host a Pride Ride and Movie in Suttons Bay for Pride month.

4) There is a potential for single track to be built adjacent to the TART Leelanau Trail on the northern part of the trail.

Cody

Acme Bike Park-

Attached is site plan concept.

Still working through planning stages to start early this summer building the Blue and Red loops on the site plan. We have a potential of $15k in funding and 2 grants being applied for through Tart and NMMBA. Brick Wheels is helping with a grant applications through Quality Bike Parts Community Grant. We are actively sourcing materials for the skill development area, if anyone knows good sources for flat rocks for rock garden, drops and other features let me know.

Chris Kushman from Tart and I have put together a small committee to help steer this project in the right direction with members from a few cycling groups and the land conservancy, we plan to meet right after spring break.

We plan to work on plans for the re working BMX track area, add skill development area and future pump track.

Tim Jenema

TCTN

1)  The entire network is 3 feet under.  The forecast looks tough for

MSB....as always.  Final race map for MSB is finished and submitted to the

DNR.  Not yet approved.  There will be 1.0 mile of new trail this year and

massive clean up and prep efforts will begin as soon as the snow breaks.

It is gonna be tight timing.....again.

2)  The Single Track Love Machine design and final drawing is done.  Ready

for board review and decision.

3)  VST - the 2019 reroutes are defined, mostly flagged out and the next

section of Strombolis Lake is APPROVED for build out!  The work season for

the VST can begin when the snow breaks.  The parts included in the MSB will

be addressed first.  The parts in TCTF addressed next.  The work in 2019

will make the VST a MUCH better finished product.  Everything tingles when

I think about it.

4)  TCTF - Sponsor package sent to Bob's Furnace for review.  This will

fill the M22 hole.  Meeting at the Ranch being set up to to review the new

beer sale plan and other event/site specifics.  Course route and final map

to be complete by mid April.  Tick tock!!! Flyer to be out April 1.  Sign

up to go live April 15ish.  Social media/website update to happen when the

map comes out (April 15th ish).


It's As Easy As Predicting The Weather...

SNOW BIKE HAHA.JPG

Just when we thought we’d seen the last of stellar winter conditions, things froze up, firmed up and shined up on trails!

Last week was the perfect example of how northern Michigan weather. From 55 degrees and rain midweek to some of the fastest, firmest conditions of the year just two days later, this time of year can be incredible variable and often extremely fun! Our groomers will be checking in with each, riders, and our friends at TART to make decisions about any further grooming efforts. It’s a bit of a process, and we need your help to make any more snow riding work.

First off, we’re heading into a freeze/thaw cycle. In many other places, this refers to frozen and wet mud; the guys down at WMMBA are already battling mornings with rock-hard mud and afternoons with peanut butter soup. For us, the cycle is more of an issue with snow. What is hard and fast in the morning gets soft by late afternoon on days when the sun is out and the temps rise quickly over freezing. If riders hit the trails while it’s soft, those tracks and ruts freeze up, meaning any other riders are riding in their frozen wake.

Now, there’s a point in the season where we just can’t fix these issues, and we also don’t really want to when we know the base is going to be gone soon, anyway. For the next week or two, we’ll be watching the 5 and 10 day forecasts to determine if we’ll invest any more grooming efforts for the season. If we see warm weather for a full five days, which is something we’ve got on our radar now, we don’t anticipate any more grooming for spring.

As these trails melt, we do ask that as dirt is exposed, riders make smart decisions on wet soil. We are likely three or four weeks away from see the forest floor again, so you won’t need to watch for a while. If you’re wondering just how much snow is still in the woods, take a step off the groomed trail. Yesterday, we sunk in to mid-thigh in many places, and it’s often even deeper on hillsides and drifted areas! Once that snow does melt, avoid riding around mud puddles, which causes wider trails and more erosion. We’ll work hard to keep you updated on trail conditions as the wet season approaches.

Conditions at Glacial Hills and Cadillac Pathway could be very different from those in Traverse City, and the Winter Sports Trail at Leelanau State Park is closed just in case we get another cold snap.

Until then, we’ll be busy. We’re already finalizing details for the 2019 Traverse City Trails Festival, putting together the Mud, Sweat and Beers course design, plus getting a head start on place for the 30th edition of the Iceman Cometh Challenge!

Grooming Report 41

Chuck and John will head out at 6:00am in the morning provided we get a total of three inches of snow. We should finish up around 8:30 the trail should be setup by about 10am. Leelanau State Park is groomed!

Thank You For Supporting Beard of Zeus!

STS.JPG

We just wanted to pass along a note of thanks to everyone who raced, volunteered, and supported Beard of Zeus on March 2. It was our first year taking over the fun, fast event right at Timber Ridge, and we were blown away with the level of participation and the enthusiasm from everyone involved!

As the Short’s Brewing Fat Bike Series’ big finale, Rick Wetherald, Susan Vigland, John Duby, and Cindy Duby all wrapped up their season-long titles with strong rides to cap off 2019. These riders and other supported the Series and the sport at all four stops over the course of three months, and on behalf of all the race directors, thanks for making these events a priority for your winter riding.

Beard of Zeus is something we’re proud to add to our catalog of events, and we appreciated your comments in shaping it into a race that supports our mission. Our goal is to offer the cycling community a fat bike race that is fun, challenging, inclusive, safe, and supported. Great racers and riders like yourselves often take care of the fun component just by showing up, and weather conditions often provide enough of a challenge to accentuate the terrain and competition.

Inclusiveness means offering accessible race distances, course, and atmosphere that make participation equally exciting to experience fat bikers and new riders alike. We have a strong contingent of die-hard riders who have raced for close to a decade now. At the same time, each event sees new riders of all ages give the sport a try. We need to ensure new riders feel welcome, safe, and supported. Maybe the highlight of Beard of Zeus this year was seeing such a big turnout of Norte and Singletrack Sisters, two youth cycling clubs, race not just the 45 minute event but even hop into the 90 minute races. Making sure they have positive experiences is a top concern for everyone, and we want to thank the many, many racers who encouraged their fellow racers, passed safely, and kept the environment positive.

We’re working hard to offer an even better experience in 2020. While we’ll look at all possibilities, offering two start times creates some additional challenges that may be too difficult to over come. It greatly increases the load on staff and volunteers, especially registration, timers, and course marshals. In frigid conditions, we don’t want to ask volunteers to stand out in the cold any longer than they already do. There are also other considerations, including how the traffic of one race might deteriorate the conditions of the trail for the second event.

Overall, we’re really happy with Beard of Zeus and more encouraged than ever to shape that race into the end-of-year party that the event has turned into. Events like these are a lot more than a race. They’re a chance to learn, connect, and grow the sport. We’re not turning riders into racers; we’re turning riders into advocates.

Thank YOU for your support of Beard of Zeus, NMMBA, and building incredible trails- and welcoming communities.

NMMBA Grooming Report #38

Report: Grooming Report #38

Date: 3/7/19

Time: 7:33am

NWS Forecast here.

Happy snow! We have lots of it. Get out and enjoy it this weekend.

Next Thursday, March 14 at Timber Ridge will be the annual Grooming Appreciation Party from 5:30p-7:30p. Come out and share a beverage with your favorite groomers from all over the area. NMMBA and TART groomers will be there from all seven trails. Bring your skis or bike for an after ride or ski.

Cadillac
The trail is still in great shape for this weekend, at least until Sunday morning!  So if you need a reason to look ridiculous, come on out to Cadillac!  Our trail will put a smile on your face that not even Monday can take away!!!

Also, if you want to encourage a young local rider who is raising money for some new Singletrack, come check out Jared Dunham churn out the miles for twelve hours on the WST!!!

If your not into two wheels and would rather glide through the woods, word is the CX trail is in great shape!  Thank you to Roger and John for all their hard work!!!

Erik 
Groom completed Wednesday night.  The trail is in perfect condition!   10 out of 10

Traverse City
With a little bit of fresh snow on the trail. We will sent out Randy and Mike C. to buff out the trails tomorrow night. This will leave the trails in great shape for the weekend.

With the warm weather and rain on Sunday this could be the last weekend. Get out and Ride!

Glacial Hills
No report.

Leelanau State Park
No Report

Grooming is made possible with donations from people like you! NMMBA and TART couldn't offer such great trails without your support, and we thank you for your contribution. 

Winter Sports Singletrack Grooming Badge

Thank you for your support and enjoy the trails this winter!

http://nmmba.net