August Board Meeting Minutes

NMMBA Board of Directors Meeting

Date and Location: Wednesday August 8th, 2018 Keen loft

Board Present: Chad Jordan, Kim White, Tim Reicha, Mike Walters, Steve Mentzer & Don Clewley

Board Absent: Tom White, John Roe, Michele Andrews, Dustin Webb & Cotopaxi Sprattmoran.

Guests: Cody Sovis

Chad opened the meeting at 6:33 p.m.

July minutes were approved with a motion by Chad and 2nd by Mike. Unanimous vote.

Financials were presented to the board by Kim.

No formal report given and there were no questions.

Some highlights to point out include a net income through July standing at $14,000.00

NMMBA checking balance is $34,000, BCE balance is $16,800.00.

Kalkaska Update:

We have our route to Sands Lake flagged and 90 % maped, Jeff is working on the last few miles and then we (Jeff Snyder, Jon Throop, Myself) meet with the DNR, trying for the week of August 21st.

·     Jon Throop is just about done with the wayfinding design - waiting on the last gpx file from Jeff.

·     Going to Bid the Last week of August for signage.

·     Need to key the NMMBA board to the fact that our $28,500 signage grant is a reimbursement grant, meaning that we need to spend OUR money and the DNR reimburses that expense, the last date for reimbursement is Sept. 30st. So, we will likely need to tie up a $15-20k for up to 45-90days. 

·     I'll share Jon's design and bid documents once we meet with the DNR.

·     I'll need another person to help with the bid selection process...? 

·    Kim we will need to meet to go over the reimbursement documentation process.

Don submitted the above report but was present to add some other facts.

He recapped the routing updates and had a suggestion from Jeff Snyder to include routing for some alternative routes. Signage budget does not include kiosks. Village of Kalkaska has proposed a trailhead for which they funds earmarked.

 Payment options were discussed; ½ down? More to come from this.

Merchandise:

Sales have been brisk. Some sizes in shirts have been exhausted. Latest numbers show 78 shirts, 37 caps and 34 bottles have been sold.

Merchandise sales at TCTF stood at $3085.00!!

There was a call to re-stock merchandise.

Chad motioned with a 2nd by Kim to budget $1500.00 for merchandise.

Unanimous vote.

With several board members absent, committee/trail updates were emailed. They follow.

Cadillac Pathway: Submitted by Michele

BCE plugging along with sponsorships and ordering medals, bibs and all the fine details.  

1.  The architect drawings were submitted to LARA last Monday - FINALLY!

2.  Gift and Acceptance agreement has been signed and submitted to Slavin and he forwarded to Lansing today.  

3.  Since the scope of our project has changed dramatically since my presentation to Rotary back in December I had to make another presentation and update the club on the current status last Tuesday.  They awarded $30,000 last Jan and I just found out today that they are still on board with scope change and will still award us $30,000 

4.  I received the final number on funds raised via the Cadillac Leadership group - $38,000 of which I can use $37,000 towards the pavilion.  they are holding $1,000 for the recognition sign.

5.  Cost of pavilion including permits, architectural drawings, insurance (just estimates as I have never gotten a call back from Gary), all materials, some paid labor, licensed builder fee and miscellaneous is coming in around $50k.  Between Leadership and funds from BCE we have enough to pay for the basic pavilion.  The additional $30k will be spent on fireplace, solar lighting of parking lot, new toilet house, picnic tables, bike racks, ski racks and bike fix it station.  (those are listed in the order of importance and will be purchased until funds run out).  

Bike Leelanau: Submitted by Coti

Bike Leelanau news:

We have received enthusiastic tentative approval to build multi use trails at Provemont Pond, starting with a beginner 1 mike loop this fall. Waiting on a sewer dude to give the final approval, or change the trail route a tiny bit. 

Construction at Palmer Woods is scheduled to begin in the next couple of weeks, we’ll see when it actually does. 

We’ve handed out 43 of the 50 bikes that McLain donated to start a Bike Library for Leelanau County. If you know any other shops looking to donate gently used bikes, please let me know. 

Also will add that Will Harper family foundation donated $5000.00 for a new groomer.

Fat Bike: Submitted by John Roe

Winter items that need to be addressed.

1) Grooming badge program finalized.

2) Purchase badges $350-$500

3) Drag maintenance and upgrades - Mike and John with some outsourcing about $500-1000

4) Skandic repair - hopefully Mike and I can fix it or it could be expensive

5) Trail prep.

6) WST signage with new logo.

7) New trail layout.

8) DNR land-use permit or MOU

About $3000 of the Fatbike fund should be available for Kalkaska signage until reimbursement.

TCTF: Tom submitted this report on TCTF

1)  Based on the financials for TCTF and the experience of the event.....do
we want to do it again?  Each board member should vote and express
concerns, etc.

2)  If no, what would replace it?

3)  If yes, I am offering to do the course for next year (see the sheets
handed out at the last meeting).  I will help with all the other
sections....but am not in charge of them.  It would be my suggestion that a
board member lead each section and build a committee beneath them to
execute.  Discussion.

4)  If the TCTF made any money, there are three investments we should
discuss.  1)  2-3 tents (10x10) with our logos.  Two for the aid stations
next year and one for the party area at the end.  2)  I am losing access to
the 8' trailer I have been using.  I recommend NMMBA buy one.  We need one
with a 3500 lb axle.  The size is nimble enough to get into the woods and
strong enough to carry gravel.  3)  We should discuss the GTRLC donation
for this year.  Do we want to do it again?

 Glacial Hills report:

Glacial Sabados (new weekly Norte ride) starts Saturday, Aug 11

·     Glacial hills Challenge Race, Sunday, Aug 19 (some of the NMMBA board is racing and volunteering, thanks!)

·     we have received a $5000 donation to start a challenge fundraiser for an ATV purchase we will promote and run this through August

·     we are struggling to find someone to move the two donated vault toilet/changing room buildings and are asking for our users to be patient with us as we continue to work on the project

·    we are installing an additional trial loop with new signage and asking for feedback as we look to improve wayfinding

 

Steve was very happy to report that the Dan Morley Hope shirts that were offered for donations brought in more than $1200.00!!

There was other discussions pertaining to TCTF.

Feedback from racers/tourers was very positive. Some wanted shorter distances while others were interested in lengthening the longer distance to 100K

Talk also centered on the venue. Do we continue with Ranch Rudolf? Or look to Timber Ridge or even the GOREC(Greilick Outdoor Center)

Also look at pre-order on merchandise.

Possible changes to course including more opportunities for passing.

All job duties should assigned no later than March.

Meeting adjourned at 8:00 p.m.

Minutes submitted by

Steve Mentzer, secretary

Thank You For Attending the Vasa Singletrack Ribbon Cutting

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Wow! We had no idea how many people would make it out to our Vasa Singletrack Ribbon Cutting last Thursday, but we were blown away! 

Over 100 riders showed up and enjoyed a rip on the reworked Vasa Singletrack. As you know, we've spent over two years getting the right permissions, studying usage and traffic, and making the right changes to the beloved Vasa Singletrack, located on Supply Road in Traverse City. Thursday's ride welcomed the Michigan Department of Natural Resources to see just how much we love our trails, plus that we can get around the 12 mile loop pretty quick, too. 

The Speed of Light Ride made its first-ever trip to the VST Thursday night, inviting riders to see how fast they can make it around the VST. The ride saw riders from young teens to wily veterans into the their 60s take on the route, posting times from as fast as 50 minutes to over 90 minutes, and everywhere in between! 

All the chatter in the parking lot, aside from the delicious grub from Keen Technical Solutions, was just what reworked section was their favorite. Maybe the most vociferous camp campaigned for the new re-route around the Saplings, and it's hard to argue. The new trail by-passes the sandy, rooty, blown out section and replaces it with more elongated and sustainable trail that is a lot more fun to ride! 

There are also a few new section between posts 1 and 2 that are really getting really well ridden in, which everyone commented has eliminated the numerous sandpits that totally changed how the opening miles of the trail rode. Those sections were especially important to fix because of who rides it; the 3 mile Kinglet loop sees a lot of beginners and kids, so giving them a fun, smooth ride is important for growing the sport and encouraging them to stick with it and take on longer and longer rides. 

Dave 'Sunset' Scott and Beth Grassa earned the prestigious Golden Sombreros for their speedy times! We're hoping to make this an annual event, so make sure you stay tuned for a day next year. 

We have a TON of photos, so make sure you grab one of you or your pals! There's a full Google gallery here. 

See You At The Vasa Singletrack Ribbon Cutting + Celebration!

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No doubt you've heard about it, and now it's time to get even more excited about it! Northern Michigan Mountain Bike Association is inviting everyone and anyone with a love of the trails to join us at the Vasa Singletrack on Supply Road this Thursday, August 9 at 6pm to unveil the refreshed, retooled, revisited VST! 

As you may know, we've spent over two years getting permission to change and re-route certain worn out sections of this trail system in order to offer a more fun and enjoyable experience for riders of all abilities. The exposed roots, sandpits, unsustainable sections, and just plain tired portions of the VST needed to be redone. After working with the Michigan DNR and putting in countless hours of digging, trimming, and reshaping, the trail is better than it has ever been! 

This Thursday, the weekly Speed of Light ride that normal does a lap of the Vasa 25km Pathway is moving over to Supply for a one-lap time trial of the VST! They'll be going all out, one at a time, to see who can put in the fastest time on the trail. Want to give it a shot? Show up at 6pm and they'll get you queued up for your shot at a flying fast time! Riders will start at 30 or 10 second intervals, depending on where in the start list you're at. 

Don't want to give it the beans? We'll let anyone who wants to go as a group start together as soon as the last time trialer heads out; we're expecting this to be no later than 6:20pm. Ride with friends, meet new people, and take this chance to ride the VST on its 'debut' night at your own pace! We'll have the legendary Brad Miller from City Bike Shop Racing riding as our designated sweeper, so you're guaranteed not to be left in the woods (and to hear some great riding stories if you end up with him!). 

We'll also have plenty of kids taking on the 3-mile Kinglet Loop directly after the adults are off! This is very much a family-friendly night in the woods, so bring the lil' shredders out for a ride and some food when they finish up! 

You will want to get back to the parking lot, however, because we're going to have food and drink provided by Keen Technical Solutions and Short's Brewing Company! Hang out, eat really good food off the grill from Max's Service, and meet all your fellow mountain bikers. We're also going to spend just a little time thanking all of our wonderful volunteers! From trail work to board meetings, grooming to trimming face slappers at the height of summer, this is your chance to thank the men and women who make our world-class trail experience possible! 

Riders with Speed of Light WorldTour points will start first, with unseeded riders starting based on their own seeding after all the SOLers are off; if you're feeling good, try to be toward the front! You can see the WorldTour standings, which serve as a sort of start list, here

 Questions? Send an email to communications@nmmba.net and we'll help you out! 

What You Missed at TCTF: Northwest ORV Association

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We really wanted to take a second to point out a little something you may have missed in your state of oxygen deprivation. As racers flew up the opening climb out of Ranch Rudolf, you may have noticed a little extra horsepower. 

On race day, we were joined by a few cheerful and encouraging members of the Northwest ORV Association. This group of guys and gals represent motorizes trail users across the region and work, like NMMBA, to protect trail access for their members. We have been working side-by-side with Northwest ORV Association for months to help determine safe places for both non-motorized and motorized trail users, establish communication between groups, and develop safe trail practices to minimize anything that could harm our trails or trail experience. 

We asked the ORV guys to stop by on race day and help to show our mountain bike community that we're all working on this thing together. Of course, they stole the show, with a great show of support for the racers at the height of the race's excitement and with its biggest group of the day. 

NMMBA is working with many organizations locally to better represent our members to the Michigan Department of Natural Resources both right here and in Lansing. While our mission supports non-motorized recreation, we also understand that working together and making sure that the stewardship of our natural spaces, and the enjoyment of these spaces, takes a full community to ensure. 

Thanks to the Northwest ORV Association for being at the Traverse City Trail Festival and for all your cooperation and enthusiasm!

Thank YOU For Making the 2018 TCTF A Huge Success!

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We are incredibly lucky, and that's before we take in account for some incredible changes in the weather! 

Somehow, the doomsday predictions of rain and thunder never materialized, and racers arrived at Ranch Rudolf with grey skies punctuated with sunshine. In fact, the rain overnight did wonders for the trails, which had been dry and dusty for two weeks. 

So many of you showed up regardless of the weather and supported this important event. As our biggest fundraiser of the year, the success of the Traverse City Trail Festival dictates so much of what we can take on as your advocates, your trail stewards, and as a part of our cycling community. 

We were overwhelmed with your support; we saw over 300 registrations, plus plenty of riders signing up the morning of the race and tour to make it even bigger than last year! 

As the 40 mile race toed the line, we were able to thank our many sponsors for their support, especially Short's Brewing Company. Joe and the entire Short's family have been vital to our mission and events, from their huge support of Glacial Hills, the North American Vasa, our grooming efforts, and always having a case of beer ready to any meeting or rides. 

We also want to thank everyone for their support of our good friend, Dan Morley. In addition to Tom's wonderful speech about Dan's involvement in cycling, riders of all abilities rode as hard as they good with Dan in their thoughts. Much of the McLain Race Team rode the course together to support Dan and his family, greeting every rider and volunteer they met with a "Big Dan Strong!" and a big smile. You also helped to raise of $1,500 for Dan's family yesterday, and helped to ensure he knows he is not forgotten by his cycling friends. 

No one was as motivated to do something special than his teammate and Women's Elite race winner Megan Doerr. Megan had an incredible ride yesterday, confirmed her reputation as one the best singletrack riders in the state, and at 40 miles, the endurance athletes was only just getting started! 

On the Men's side, Jeff Owens and Tyler Weston put on an absolute clinic throughout the day, with Tyler doing much of the pace-setting early on before Owens took the reins and drove the pair away from the field. In a photo finish, Tyler took the win by a fraction of a second, adding his name to the annals of TCTF lore. 

Garrett Jenema took the win in the 25 mile race, but with an uncle like Tim, it's no surprise he knows how to thread through the trees in the Pere Marquette Forest. It was a close run thing, to be sure; the entire top five all finished within ten seconds! 

Beth Grassa headed off a City Bike Shop 1-2 in the Women's 25 mile race, finishing just under two hours and not too far ahead of Cindy Duby. These ladies were absolutely shredding the opening section of the course, powering along the Muncie Lake Pathway section and driving ahead early. 

We're really hoping to see all these riders, and YOU, back in action in the second leg of the NMMBA Trails Series. The second of our three events this summer is on August 19 at with the Glacial Hills Challenge. We're challenging riders to take on all three NMMBA trail races this summer, with Bear Claw Epic on September 22 capping off a full summer of fun in Northern Michigan. More details on the Series here

Like what we've got going on, and maybe want to give a hand? Make sure you join as a member! We're 100% locally operated, and every membership dollar stays right here in Northern Michigan to help create an even better non-motorized recreational experience from Cadillac to Bellare, Traverse City to Leelanau County, and everywhere there's a bike, some dirt, and the will to ride. 

On behalf of everyone at NMMBA, thank YOU for making the 2018 Traverse City Trail Festival presented by Short's Brewing a day we won't soon forget!